Associate, Accounts Payable, AP SSC

Purpose and contribution of job:
To support and process Accounts Payable finance activities and controls to ensure accurate and timely payments are made in compliance with group company policies, controls, regulations and service level agreements.

Accountabilities:

Process supplier invoices to make accurate and timely payments, meeting our contractual requirements

Create and run reports in line with key performance indicators to enable the monitoring of service levels, practices and controls

Check invoices and payments to ensure they comply with company policy, controls and regulations

Reconcile supplier statements to identify and resolve queries with suppliers in a timely manner

Run payments through SAP to ensure accurate and timely payment is generated to correct supplier with no returns

Prepare monthly vendor reconciliation for key critical suppliers, other vendors on rotation basis to ensure liabilities are duly taken up

Support monthly, quarterly, and annual closing activities

Ensure payable related balance sheet accounts are reconciled and documented according to internal audit standards

Prepare monthly reports and support payable/expense account analysis

Support direct manager in year-end audits or other statutory reporting requirement, as required

Ensure adherence to internal control, established accounting policy & procedures and best practice in Clarks

Assist in the production of financial month end reporting and verification of balances to identify any discrepancies, errors in process and to assist in resolving the issues

Ensure proper documentation records keeping and retention

Any other ad-hoc projects and tasks as assigned

Key Outputs/Results:

Satisfy all stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls

Clear accountability on book-keepings and all financial records/ reports

Strong internal controls and processes

Good internal audit results

Minimum complaints from vendors and internal stakeholders

Key Relationships:
Internal

Head of Transactional Finance

GSSC Finance Manager – Accounts Payable

Group Finance

Group Tax

Group Audit

APAC Credit Team

Employee Users

External

Consultants

Banks & Financial Institutions

Auditors

Vendors

Suppliers

Essential Knowledge:

Good command in English and one other Asian language

Experienced in a shared service environment for an international company

Ability to work in a culturally diverse environment

Proven record in supporting A/P operations in multiple locations

Technical Skills:

SAP

Microsoft Office Suites

Advanced MS Excel

Successful Experience:

Candidates with experience in a Finance Shared Services (FSS) environment will have an added advantage.

Diploma in Accounting, Finance or equivalent

Proven track record in meeting shared service centre’s key performance indicators and metrics

Ability to follow processes and use judgement within defined procedures

Ability to navigate within ambiguity environment with high learning agility

Able to work long hours during month end closings, or equivalent.

Highly organized and ability to work within tight timeframes.

Competencies:

Highly organized and ability to work within tight timeframes

Satisfied stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls

Demonstrate good book-keepings and all financial records/ reports - Demonstrate strong knowledge in internal controls and processes.

Customers focused.