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Excel Sports Management

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Associate, Billing

Open 49d posting dated last week

Summary

Processes invoices, tracks payments, and reconciles accounts for a sports agency, ensuring accurate financial transactions and client billing.

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

Position Summary: We are seeking a proactive, detail-oriented Finance Associate to join our billing operations team. The ideal candidate will support the end-to-end billing process, including the timely and accurate generation and delivery of client invoices, as well as assist with cash application tasks. This individual will be a key member of the operations team, contributing to all financial transactions across the company. They will also support internal departments with invoice-related inquiries and help drive process improvements within the billing function. If you are highly organized, thrive in a fast-paced environment, and are passionate about operational excellence and client service, we’d love to speak with you.

Essential Duties & Responsibilities:

  • Processing new contracts, preparing invoices and billing schedules, assisting with vendor forms, and otherwise ensuring prompt and accurate payments to clients and the company;
  • Ensure accuracy in invoice details, payment terms, and remittance instructions;
  • Collaborate with internal stakeholders (e.g., legal, talent reps, finance) to confirm billing details and ensure compliance;
  • Accurately apply/post payments (ACH, wires, checks, etc.) to accounts in a timely manner;
  • Reconcile daily cash receipts with bank statements and internal financial systems.
  • Send internal communication reminders to facilitate the resolution of payments, and takes initiative to follow up individually as needed;
  • Onboard new clients and counterparties in a timely manner to ensure seamless integration into our payment system within our ERP;
  • Work with the finance and accounting teams during month-end close processes.
  • Identify process improvements to enhance the cash application and trust processes.
  • Maintain confidentiality and professionalism in handling sensitive financial data.
  • All other duties as assigned.

Education & Experience:

  • Bachelor’s degree in Accounting, Finance, or a related field, preferred.
  • Minimum of 1-3 years of experience in billing, accounts receivable, or cash application.
  • Prior experience with trust accounting or client fund management is a plus.

Knowledge, Skills and Abilities:

  • Strong attention to detail and accuracy in handling financial data;
  • Excellent organizational and time management skills;
  • Advanced Microsoft Excel skills, strong working knowledge of other Microsoft Office Programs;
  • Strong understanding of cash application processes, including client trust account operations;
  • Team-oriented mindset and willingness to support cross-functional teams;
  • Excellent communication skills;
  • Exceptional time-management skills, able to execute tasks and responsibilities in an ever-changing environment;
  • High attention to detail and ability to manage multiple projects and priorities;
  • Capable of analyzing payment issues and identifying resolutions effectively;
  • Able to operate with discretion and confidentiality;

The pay range for this position is: $70,000 - $75,000 per year. This position is also eligible for benefits and discretionary bonus.

Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.

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