Associate Director, Contracts & Grants

Position Vacancy Announcement:

Florida A&M University is pleased to announce the acceptance of qualified applications for the Associate Director, Contracts & Grants vacancy.

Responsibilities

• Supervision of post award financial staff; Review and Approve sponsor invoicing, drawdowns, financial reporting, and post-award financial administration; Monitor award expenditures for accuracy and compliance; Manage cash collections, reimbursements, and sponsored program revenue recording; Manage preparation of financial statements and other required institutional reports; Develop and deliver training on grants management policies and requirements.
• Ensure compliance with sponsor requirements, regulations, Uniform Guidance, and University policies; Coordinate audits, monitoring activities, and compliance reporting, including Time & Effort Reporting, and SEFA; Support performance management and ensure staff have necessary training and resources; Act on behalf of the Director and promote collaboration across University and external partners.
• Coordinate payroll certification process; Coordinate responses to audits, reviews, and compliance inquiries; Serve as liaison with departments, agencies, auditors, and other stakeholders on sponsored project financial matters; Evaluate and improve business processes and internal controls; Provide expert guidance on post-award financial management financial management, and compliance.

Minimum Qualifications

• Bachelor's degree in an appropriate area of specialization and six years of related experience; or master's degree in appropriate area of specialization and four years of related experience.

Competencies

• Supervisory Experience;
• Ability to apply Generally Accepted Accounting Principles (GAAP);
• Ability to demonstrate critical thinking based upon in-depth data, substantiating information, considering and respecting others input and personal values and ethics;
• Ability to communicate effectively, verbally and in writing;
• Knowledge of the principles and practices of fiscal control systems;
• Ability to interpret financial program requirements and provide advice;
• Ability to gather, interpret, report, and/or edit information;
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations;
• Ability to develop and implement policies, procedures, goals, and objectives;
• Ability to evaluate process effectiveness and develop change or alternatives;
• Knowledge of and the ability to apply the principles and practices to strategically align tasks and people with organizational goals and objectives;
• Ability to train and supervise employees; and,
• Ability to establish and maintain effective working relationships.

Preferred Qualifications

• Bachelors of Accounting

Administrative and Professional and A&P Executive Service (A&P EX) positions are considered contractual. Terms and conditions are generally recognized by contract for a specific period of time or contracts renewed on an annual basis. Certain benefits, amount of leave, and notification of termination are exclusive to the pay plan.

In accordance with Florida Statute 112.219, relevant work experience may substitute for the required education: 4 years of experience in lieu of a Bachelor’s, or 6 years in lieu of a Master’s.

How to Apply:
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Workday. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

Conditions of Employment:
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

Reasonable Accommodation:
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.

Equal Opportunity/Equal Access University:

Florida A&M University is an equal opportunity employer.