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Title:

Associate Director

Department:

Student Financial Aid Services

Reports To:

Senior Vice Provost for Enrollment Management

Position Summary:

The Associate Director is a key member of the management team responsible for overseeing departmental operations related to student and family services, recruitment and retention initiatives, and financial aid outreach aligned with institutional enrollment goals, requiring a consistent on-site presence to effectively support day-to-day operations and maintain direct interaction with students, families, and staff.

This role provides leadership in training customer service staff and financial aid advisors within Student Financial Aid Services and collaborating offices, with an emphasis on in-person instruction to ensure effective knowledge transfer, engagement, and skill development. Working closely with the office’s leadership team, the Associate Director recommends process improvements, develops communication strategies, and supports initiatives that enhance the student experience and operational effectiveness. The position contributes to strategic planning efforts and initiatives aligned with NJIT’s institutional goals.

Essential Functions:

• Serve as the primary point of contact for complex, multi-departmental student service issues requiring advanced review and resolution through consistent, in-person interaction with students, staff, and campus partners, ensuring concerns are appropriately vetted, documented, and coordinated with leadership across relevant offices prior to escalation to senior leadership.

• Utilize advanced communication techniques to stabilize high-emotion situations, ensuring students feel heard while maintaining institutional policy.

• Identify recurring "pain points" in student services and propose systemic fixes to reduce the overall volume of escalations.

• Lead training initiatives for financial aid customer service staff and advisors to support recruitment, retention, and service excellence.

• Provide guidance and training to University Admissions counseling staff to support prospective students and families.

• Coordinate financial aid outreach activities including Open Houses, Admitted Student Days, orientations, college fairs, and presentations, which primarily involve on-site participation and direct engagement with prospective and current students and their families.

• Maintain extensive knowledge of financial aid regulations, policies, and best practices to ensure compliant program administration.

• Identify operational challenges and implement process improvements through collaboration, project management, and technology.

• Foster strong relationships with campus partners to support effective communication and service delivery, through regular, in-person collaboration and engagement.

• Manage the Federal Work-Study Program, including hiring processes, compliance monitoring, reconciliation, budget oversight, and preparation of FISAP reporting data.

• Oversee athletic scholarship processing and collaborate with technical teams to improve system efficiencies.

• Interpret and communicate financial aid policies and procedures to students, families, and campus partners.

• Serve as a subject matter expert representing the financial aid office internally and externally.

Additional Functions:

• Ensure compliance with NCAA regulations and university policies related to athletic financial aid.

• Prepare required NCAA reports, squad lists, and scholarship data analyses.

• Counsel student-athletes regarding financial aid awards and eligibility requirements.

• Perform other duties as assigned.

​Prerequisite Qualifications:

• Bachelor’s degree required; Master’s degree preferred.

• Minimum of 7 years of professional experience in a financial aid office within higher education in a supervisory role.

• Strong knowledge of Title IV federal financial aid regulations.

• Demonstrated leadership experience and commitment to excellent customer service.

• Excellent communication, organizational, leadership, and presentation skills.

Preferred Qualifications:

• Strong leadership, supervisory, and public speaking abilities.

• Ability to manage multiple priorities and meet project deadlines.

• Experience working with ERP systems and enterprise technology platforms.

• Experience translating business needs into technology-driven solutions.

• Strong analytical and data management skills.

• Self-motivated and collaborative professional with a strong commitment to student service.

At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Union:

Professional Staff Association (PSA)

Range:

Professional Staff -25

Compensation:

$68,703.00 - $128,638.00

NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items.

FLSA:

Exempt

Time Type:

Full time

Pay Rate:

Salary

Additional Information:

As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.

Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please click here.

If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, 5th Floor, University Heights, Newark, NJ 07102 or call (973) 596-3140. If you have questions, please email the Human Resources Department at [email protected].

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