Associate Director of Accounting - Property Accounting

TITLE: Associate Director of Accounting – Property Accounting

REPORTS TO: Controller

DEPARTMENT: Accounting

STATUS: Regular, full-time

FLSA STATUS: Exempt

WAGE RANGE: $139,603 - $151,920/year

GRANT FUNDED: No

UNION POSITION: No

LOCATION: 145 Taylor Street, San Francisco CA 94102

SCHEDULE: Hybrid work arrangement with in-office presence determined by management and business needs, including meetings and travel requirements. All other work may be performed remotely.

SUMMARY

The Associate Director of Accounting – Property Accounting reports directly to the Controller and oversees property accounting staff. This position is responsible for supporting the Property Management department through oversight of rental transactions, property month-end closings, financial reporting, account reconciliations, external financial statement preparation, staff supervision, and other accounting and finance-related functions. The Associate Director ensures accurate financial reporting, compliance with accounting standards, effective internal controls, and collaboration across departments to support TNDC’s affordable housing portfolio.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

ESSENTIAL DUTIES

Supervision:

• Supervisor Responsibility: Exercises independent judgment in the interest of the Employer to supervise and direct staff, including hiring, scheduling, assigning and prioritizing work, evaluating performance, and effectively recommending personnel actions such as salary increases, promotions, transfers, disciplinary action, demotions, and termination decisions.
• Provide day-to-day direction, coaching, and support to property accounting staff; establish priorities; monitor workloads and accounting workflows; and ensure month-end and year-end reporting requirements are completed accurately and within established deadlines.
• Deliver coaching, guidance, training, and performance management support to property accounting staff to strengthen technical skills and promote professional development. Set clear expectations, provide regular feedback, and address performance or training needs proactively.

Property Accounting:

• Provide strategic leadership and oversight of the property accounting function, fostering accountability, collaboration, and continuous improvement while establishing effective controls, optimizing accounting processes and workflows, developing staff capabilities, and ensuring accurate, timely, and compliant financial reporting across the property portfolio.
• Lead accounts receivable and tenant charge activities, ensuring tenant charges, receipts, payments, adjustments, credits, and other receivable transactions are accurately recorded, properly classified, and appropriately supported.
• Coordinate the reconciliation of tenant accounts receivable sub-ledgers to the general ledger, research discrepancies, and direct timely corrective action.
• Lead the reconciliation of tenant rental accounts and move-out activity, including final account balances, security deposit-related transactions, charges, credits, and outstanding amounts. Ensure tenant balances are accurate and appropriately documented.
• Prepare, review, and distribute delinquency and accounts receivable reports to Property Operations and collaborate with property teams to identify collection issues, establish follow-up strategies, and resolve outstanding balances.
• Direct, review, and approve rent rolls, month-end and year-end close activities, general ledger accounts, journal entries, reconciliations, and supporting schedules to ensure accuracy, completeness, proper classification, and compliance with established accounting policies, procedures, regulatory requirements, and funding requirements. Identify unusual, incomplete, or inconsistent activity; investigate significant variances; and direct corrective actions as necessary.
• Establish self as primary accounting liaison to Property Operations, providing timely financial guidance, resolving accounting questions, and facilitating effective communication between departments, and translating accounting policies and requirements into practical, effective processes that support property-level operations and financial accountability.
• Partner with Property Operations and other stakeholders on the implementation, administration, and effective utilization of property management systems.
• Help define accounting requirements, workflows, and controls. Identify system limitations, data issues, and process gaps and collaborate with stakeholders to implement sustainable solutions that improve efficiency, accuracy, and internal controls.
• Lead the review and reconciliation of cash receipt journal postings, ensuring and verifying receipts are accurately classified, recorded, and allocated and applied to the appropriate properties and accounts. Investigate discrepancies, identify errors or unusual activity, coordinate corrections, and ensure adjustments are completed promptly and properly documented.
• Review monthly financial reports for completeness and accuracy, evaluating account balances, variances, and supporting schedules before distribution. Ensure reports accurately reflect property activity and meet internal and external reporting requirements.

External Financial Reporting:

• Prepare and coordinate timely external financial statements and reports for lenders and other external stakeholders, ensuring information is accurate, complete, and supported by appropriate documentation.
• Monitor reporting deadlines and coordinate necessary reviews and approvals to ensure timely submission.
• Collaborate with internal departments to gather, validate, and provide financial data needed to satisfy lender, regulatory, and other external reporting requirements. Follow up on outstanding information and resolve data discrepancies to maintain reporting accuracy.

Account Reconciliation:

• Oversee and lead monthly bank account reconciliations, ensuring cash balances are accurately reconciled to the general ledger and reconciling items are identified and resolved promptly. Review supporting documentation and monitor outstanding items through resolution.
• Review and approve journal entries as required, ensuring entries are accurate, properly supported, and recorded in accordance with accounting policies and internal controls. Provide guidance on complex or unusual transactions and ensure appropriate documentation is maintained.
• Lead inter-fund reconciliations and related general ledger activity, ensuring transactions between funds and entities are accurately recorded and balanced. Investigate discrepancies, coordinate corrections, and maintain appropriate supporting documentation.
• Ensure internal year-end financial statements agree to the annual audited financial statements, coordinating the review of balances, adjustments, and disclosures. Identify and resolve differences and ensure final records accurately reflect the audited results.

Audit and Tax Filing:

• Coordinate with the Controller to establish and manage audit timelines, deliverables, and responsibilities, ensuring the property accounting team is prepared to meet audit requirements. Track progress, communicate deadlines, and escalate potential issues or delays as appropriate.
• Oversee the preparation of year-end trial balances and audit request lists, including PBC schedules, ensuring information is accurate, complete, and submitted according to established deadlines. Review supporting schedules and documentation before providing materials to auditors.
• Ensure prompt and accurate responses to auditor questions and open items, coordinating with accounting and operational staff to research transactions and provide supporting documentation. Monitor outstanding requests through resolution and communicate significant issues to the Controller.
• Ensure all audit adjusting entries are properly recorded, reviewed, and documented, maintaining clear support for changes to the financial records. Coordinate with the Controller and auditors to resolve proposed adjustments and ensure the general ledger reflects approved entries.
• Provide accurate and complete financial documents and supporting schedules for tax return preparation, coordinating with the Controller, tax professionals, and internal departments as needed. Respond to information requests and help ensure tax-related deadlines are met.
• Prepare and review property-level and consolidated financial reports, ensuring financial information is accurate, consistent, and appropriately supported. Analyze results and provide relevant explanations or insights to the Controller and other stakeholders.

Other Duties:

• Partner with Property Operations to provide accounting information, analysis, and guidance on property-level financial matters. Proactively identify accounting issues, explain financial impacts, and recommend solutions that support sound property operations.
• Ensure appropriate internal controls are established, maintained, and consistently applied across property accounting activities. Evaluate processes for control gaps, recommend improvements, and monitor compliance with established policies and procedures.
• Prepare and provide compliance reporting as required, ensuring submissions are accurate, complete, and delivered within established deadlines. Coordinate with internal stakeholders to gather required information and address reporting issues.
• Perform additional finance and accounting duties as assigned by the Controller, taking ownership of special projects, analyses, process improvements, and other priorities. Support the Controller in strengthening financial operations and achieving departmental objectives.
• Perform other related duties as requested, adapting to changing organizational needs and priorities. Contribute to cross-functional initiatives and provide support to the Finance and Accounting team as needed.