Associate Director of Institutional Giving

Salary: $85,000/year - $95,000/year

Position Summary

The Associate Director of Institutional Giving partners with the Institutional Giving team to secure philanthropic support that enables Children's Aid to meet the growing needs of children, youth, and families. This role oversees a portfolio of approximately $2.5 million in foundation and institutional funders and is responsible for developing compelling, outcomes-driven letters of inquiry, grant proposals, reports, and other donor communications for current and prospective funders.

Reporting to the Director of Institutional Giving, the Associate Director serves as a strategic thought partner on funding opportunities, grant strategy, and donor stewardship while collaborating across program, fiscal, and development teams. The role is accountable for grant development, portfolio management, funder stewardship, prospect development, and cross-functional collaboration in alignment with the mission and values of Children's Aid.

Children’s Aid Mission

To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children’s Aid annually serves children and their families at over forty sites in New York, as well as through three national program models. Children’s Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children’s health, family stability, education, and social and emotional development.

Culture and Values

We put children, youth, and families first: We listen to and incorporate the voices of children, youth, and families in all that we do.

We seek equity and transformation in our communities: We courageously work within and outside systems to create opportunities for children, youth, and families.

We strive for excellence: We hold ourselves to the highest standards and are committed to continuous learning and improvement.

We are powered by collaboration: Our work is stronger when we trust, partner, and respect each other and the communities we serve.

We are driven by compassion: We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

Essential Duties and Responsibilities

Portfolio Management – Grant Development, Strategy, and Collaboration

• Manage a portfolio of approximately $2.5 million+ by developing, writing, and assembling proposals and reports to institutional donors, representing a diverse set of over 30 programs. Use excellent discretion and independent judgment in presenting program content and outcomes.

• Drive stewardship with funders through customized communication as well as the distribution of publications including annual reports, newsletters, and event invitations.

• Monitor compliance with grant deliverables and outcomes and meet all deliverables on time.
• Work closely with program and fiscal teams to generate narrative content and project budgets.
• Meet annual prospecting goals through prospect research that uncovers the potential for $500,000+ in new support each year.

• Stay current on research, trends, and policy related to child welfare, education, early childhood, youth development, and social services. Integrate findings, including statistics, into work product; attend workshops and events, as requested.
• Act as a thought partner to program directors and leadership on funding strategy and funding opportunities, using noted research and field trend insights.
• As needed, travel to Children’s Aid sites across NYC (primarily Harlem, South Bronx, Washington Heights, and northern Staten Island) to meet with staff and gather information for proposal development and grant reporting.

Capacity Building, Leadership, and Cross-Functional Collaboration

• Serve as a thought partner to the Director and other Institutional Giving team members and serve as a resource to all Development team members, by troubleshooting and collaborating on strategic approaches to achieve year-over-year private revenue growth.
• Meet culture of accountability in working toward individual financial performance goals.
• Collaborate with the Institutional Giving team to support timely prospect research, proposal writing, and grant reporting. Edit drafts and provide mentorship to other team members, as appropriate.
• Arrange and conduct site visits and assure timely, accurate, and strategic follow-up with funders and prospective supporters.

• Serve as a visible leader within the department and organization, modeling professionalism, discretion, and sound judgment in all interactions.

• Commit to use of Raiser’s Edge database to manage relationships, and track grants received, reports due, pending proposals, and prospects.

• Ensure close collaboration with other internal departments to create informed proposals responsive to programmatic needs, direction, and capacity.
• Collaborate with the development operations team, divisional budget directors, and fiscal staff to ensure proper classification and designation of grants and ensure accurate reporting on individual project budgets.
• Perform additional job-related tasks, as assigned by the Director of Institutional Giving and/or the Chief Development Officer.

Minimum Qualifications

• Bachelor's degree required.
• Minimum of three (3) to five (5) years of grant writing and institutional grant management experience.
• Demonstrated track record of securing private institutional funding.
• Advanced professional writing skills with experience developing compelling, data-driven proposals and reports for institutional funders.
• Excellent written and verbal communication skills.
• Advanced project management skills with experience managing multiple stakeholders and competing deadlines.
• Experience developing and managing project budgets.
• Excellent interpersonal, organizational, and relationship-building skills.
• Demonstrated ability to work effectively with individuals at all levels within and outside the organization, including funders and external partners.
• Demonstrated leadership presence with the ability to represent the organization professionally and confidently.
• Ability to manage multiple priorities, meet deadlines, and produce high-quality work in a fast-paced environment.
• Demonstrated problem-solving skills and ability to work effectively in situations requiring sound judgment and adaptability.
• Advanced attention to detail and organizational skills.
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and Teams.
• Experience using donor relationship management systems such as Raiser's Edge preferred.
• Willingness to travel to Children's Aid program sites throughout New York City, as needed.
• Commitment to Children's Aid's mission, values, and organizational goals.

Application Requirement

Please include a cover letter with your application. Applications submitted without a cover letter will not be considered.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children’s Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children’s Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children’s Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.