Associate Director of Operations - (Per Diem) - Western Shelters

SCOPE:

Provides weekend and as-needed leadership coverage for shelter operations with primary responsibility for staff supervision, shift coordination, participant/guest safety, incident response, and consistent implementation of low-barrier, Housing First, trauma-informed shelter practices. Serves as the site management representative during assigned shifts and supports a safe, respectful, and well-documented environment for participants/guests, staff, volunteers, and visitors.

ESSENTIAL FUNCTIONS:

1. Provide active supervision, direction, and support to shelter staff during assigned weekend, holiday, evening, and as-needed shifts; ensure staff remain on post and complete assigned duties.

2. Ensure each shift is adequately covered; respond to call-outs, breaks, schedule changes, and immediate staffing concerns; notify the Shelter Director of unresolved coverage issues.

3. Support a warm, welcoming shelter environment grounded in Housing First, low-barrier access, trauma-informed care, de-escalation, and respectful guest engagement.

4. Monitor staff performance and shelter activity to ensure compliance with policies, contract requirements, safety protocols, emergency procedures, confidentiality standards, and management directives.

5. Respond to incidents, guest concerns, behavioral escalations, emergencies, and safety/security issues; coordinate with leadership, law enforcement, EMS, crisis response, or facilities as appropriate.

6. Ensure incident reports, shift logs, room-search documentation, guest notes, and required reports are completed accurately and submitted timely; review logs for completeness before shift close.

7. Conduct regular walk-throughs of shelter areas to assess staffing, guest safety, cleanliness, room conditions, security, and operational concerns; document and report urgent facilities/maintenance needs.

8. Provide coaching, redirection, and immediate feedback to staff; document concerns and elevate performance, policy, attendance, or conduct issues to the Senior Director for follow-up.

9. Support staff orientation, required training, CPR/Narcan/First Aid readiness, and staff understanding of shelter procedures, emergency response, and participant/guest engagement expectations.

10. Communicate end-of-shift updates to leadership, including staffing issues, incidents, unresolved guest concerns, safety concerns, and needed follow-up. Perform other shelter leadership duties as assigned.