Associate Manager - Admin - FTC

<div style="margin:0px;font-size:16px;"><span style="margin:0px;font-weight:bolder;"><span style="font-family:Calibri;margin:0px;font-size:14px;">About Upstox</span></span></div><div style="margin:0px;font-size:16px;"><span style="font-family:Calibri;margin:0px;font-size:14px;">At Upstox, we're building the future of investing—simple, powerful, and for everyone. We're one of India's fastest-growing fintech platforms, backed by the best in the business, including Mr. Ratan Tata and Tiger Global, and on a mission to make wealth creation accessible to every Indian. From first-time investors to seasoned traders, millions trust us to power their financial journeys.</span></div><div style="margin:0px;font-size:16px;"><span style="font-family:Arial;margin:0px;"><br /></span></div><div style="margin:0px;font-size:16px;"><span style="font-family:Calibri;font-weight:700;font-size:14px;">What you'll own:</span></div><div style="margin:0px;font-size:16px;"><span style="font-family:Arial;"></span><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Work with IT, Infosec, Finance & HR stakeholders to create and adhere topolicies and processes related to admin, facility, procurement, travel and tasks for the whole organisation.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">.Collecting, maintaining, submitting bills/invoices, and uploading to the HRMS tool.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Ensuring 100% compliance as per the Information security guidelines, responsible for creating and implementing systems and procedures for smooth and effective office administration across all locations.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Creating and monitoring overall tasks for the Housekeeping staff & Physical Security across all locations.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Owning end-to-end vendor management for various office supplies, employee onboarding kits and other supplies during employee engagement activities. </span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Collecting, verifying & documenting invoices to upload them on the HRMS tool.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Maintaining hard copy of these POs and invoices as and when needed.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Tracking the reimbursement process of these invoices to ensure timely and accurate settlement via HRMS / emails. Maintaining a Tracker sheet for every task. SAP MM knowledge is an added advantage.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">.Coordinating with department heads/management/employees to determine their domestic/international travel needs, planning their end-to-end itinerary which includes the mode of transportation, travel dates, cost and accommodation and any other services as mentioned in the inhouse travel policy.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">- Maintaining the ISO standards for all the admin activities</span></div><div style="margin:0px;"><br /></div><div style="margin:0px;"><span style="font-weight:700;font-family:Calibri;font-size:14px;">Who you are:</span></div><div style="margin:0px;"><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Proven 8-10 years of work experience as an Admin.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Excellent interpersonal, time management and organizational skills are a non-negotiable</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Having superior verbal and written communication skills is extremely</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">crucial as this role requires heavy interactions with key stakeholders</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">and the leadership team</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Ability to interact, communicate and negotiate effectively</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Someone who is highly self-motivated, professional, and capable of</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">managing their work-load and prioritizing tasks in a fast-paced agile</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">environment.</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Excellent data management and filling skills</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Ability to think on their feet and problem solve effectively with minimal</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">supervision</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Excellent knowledge of domestic and international travel trends</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Prior experience and expertise with handling end-to-end travel and</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">stay bookings (domestic and international) - for large groups</span></div><div style="margin:0px;"><span style="font-family:Calibri;font-size:14px;">Prior experience with handling end-to-end global leadership itineraries</span></div><div style="margin:0px;"><br /></div><div style="margin:0px;"><p dir="ltr" style="font-family:DarwinSans, 'Noto Sans Variable';margin:12pt 0px;line-height:1.38;text-align:justify;"><span style="font-family:Calibri;margin:0px;font-size:14px;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap;">By applying for this position, you acknowledge that you have reviewed our</span><a href="https://assets.upstox.com/files/privacy-policy/prospective-employee-privacy-notice.pdf" style="margin:0px;text-decoration:underline;" target="_blank" rel="noreferrer noopener"><span style="font-family:Calibri;margin:0px;font-size:14px;color:rgb(17,85,204);background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap;">Prospective Employee Privacy Notice</span></a><span style="font-family:Calibri;margin:0px;font-size:14px;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap;">, which outlines how Upstox collects, uses, and protects your Personal Information ('PI'). I accept Upstox's Prospective Employee Privacy Notice.</span></p><p style="font-family:DarwinSans, 'Noto Sans Variable';margin:0px;"></p><p dir="ltr" style="font-family:DarwinSans, 'Noto Sans Variable';margin:12pt 0px;line-height:1.38;text-align:justify;"><span style="font-family:Calibri;margin:0px;font-size:14px;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap;">Upstox is an Equal Opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other characteristics.</span></p></div></div></div><div style="margin:0px;font-size:16px;"><span style="font-family:Arial;margin:0px;"><span style="font-weight:700;"><br /></span></span></div>