Associate Project Manager
Summary
Manages low-to-mid complexity healthcare marketing projects for pharma clients, coordinating cross-functional teams and handling client communications, timelines, budgets, and financial reporting.
About Avalere Health
United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.
Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.
Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.
Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity. We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.
We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.
We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.
Our approach — “Magnet, Not Mandate” — means there’s no formal office requirement, but we value proximity that allows for meaningful in-person engagement when it matters most. Our primary hiring regions include Philadelphia, New York City, Washington, D.C., Chicago, and Toronto. Exceptional candidates in other areas may also be considered.
About the role:
The Associate Project Manager (or APM) will have project specific responsibilities & ownership of low/mid complexity projects across a set of client account(s) as assigned. They will work closely with their agency counterparts (Account, Creative, Finance, Strategy, Technology) to create the space for great ideas, work and results.
The role is accountable for achieving great project-level results for low/mid complexity projects (and supporting large scale projects with oversight) for the agency through thoughtful project planning, staff alignment and effective project management that anticipates and actively manages to mitigate risks. The APM will also begin to take on greater financial management responsibilities in the form of estimating work, monitoring budgets and supporting other agency financial processes.
What you'll do:
- Point of contact for client for low/mid complexity work that has been kicked off and is in motion at the agency
- Solicit client direction and input; manage client expectations
- Supports the organization and prioritization of work across client responsibilities
- Consultative approach able to identify and mitigate project risks before they become issues
- Ability to synthesize client interactions into actionable direction
- Deliver high quality work that exceeds client expectations
- Financial management including pricing, budget management, reconciliation, billing, and the ability to effectively communicate financial status/risks/mitigation plans to client
- Actively partner with Account, Creative, Finance, Strategy and Technology to establish project approach and pull through the work from job activation to end delivery
- Work closely with Account partners to clearly define and activate project work
- Serve as organization hub for assigned clients and project work
- Manage daily hot sheets, facilitate flow of project work, partner closely with resource management to align staff to the work
- Facilitate efficient communication across the agency team including capturing meeting notes and outlining next steps as required
- Create and manage project timelines and resource assignments
- Developing decision maker and problem solver. Expanding ability to set direction for the team based on good, consistent decision making
- Expanding financial management responsibilities including scoping/estimating work, budget management and supporting other agency financial processes
- Prepare/support and lead client submissions
- Ability to lead the scoping and estimation of low/mid complexity work
- Monitors and assigns tasks to internal project team
- Ability to run client and team meetings
- Accountable for delivering revenue in the month projected
- Works closely with their account management counterpart to ensure accurate financial projections.
About you:
- 1 year of relevant experience, agency/pharma setting preferred
- Ability to work well with cross functional teams
- Extreme attention to detail
- Excellent written and verbal communication skills
- Client facing abilities
- Solid presentation skills
What we can offer
You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year. We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.
Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.
We encourage all applicants to read our candidate privacy notice before applying to Avalere Health.
As published by lever · 4 questions · 1 written answer
Basics
Preferred location, Resume/CV, Full name, Pronouns, Email, Phone, Current location, Current company, What gender do you identify as?, Which of the following best describes your sexual orientation?, Which option best describes your ethnic group?, Do you have any caring responsibilities?If yes, please select all that apply. This question asks if you look after or give any help or support to anyone because they have a long-term physical or mental health condition or illness, or problems related to old age. Please exclude anything you do as part of your paid employment., Which type of school did you attend for the most time between the ages of 11 and 16?, I agree for Avalere Health to collect this information for the D&I purposes stated above. The information collected is optional and you can answer ‘prefer not to say’ should you wish. All data collected is anonymized. You can find the link to the candidate privacy notice below, at the bottom of the job advert, or on our website footer.
Pick from a list (3)
- How did you hear about us? optional
- Will you now, or in the future, require sponsorship for employment visa status?
- I acknowledge and understand that consideration for employment is contingent upon the results of a pre-hire reference check and a background check. Should I be considered as a finalist for this position, I authorize Avalere Health (“the Company") to investigate all statements made within this online application, or statements made verbally throughout the course of the hiring process. I acknowledge that I have been advised that Veremark a 3rd party for Avalere Health will ascertain information regarding my background to determine acceptability.
Written answers (1)
- Do you require any adjustments or accommodations to participate in our recruitment process? If yes, please specify. optional