AU Executive Assistant / Personal Assistant (018-718)
Looking for Philippines-based candidates
Job Role: Executive Assistant / Personal Assistant
Compensation range: $1,600 AUD - $2,000 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is fully flexible across Sydney, USA, and France time zones. While there is no fixed 9am–5pm structure, the expectation is availability and coverage across a 7am–7pm window, with the contractor managing their own time within that period to ensure all business and personal support needs are met across overlapping time zones.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: A privately held investment firm focused on managing and growing a diversified portfolio across media, technology, property, and venture capital investments in Australia and Europe.
Role Overview: We are seeking a highly experienced Executive Assistant / Personal Assistant to support a Sydney-based principal managing international investments, stakeholders, and personal responsibilities across multiple time zones (Australia, USA, and France).
This is a senior EA/PA role requiring exceptional organisational ability, financial administration skills, and proactive systems thinking. The successful candidate will manage complex scheduling across global time zones, oversee communications, and support both business and personal coordination tasks.
A strong emphasis is placed on accuracy, initiative, written communication, and the ability to build systems that reduce operational friction.
Key Responsibilities:
Executive Support
- Manage complex diary across Australia, USA, and Europe time zones
- Coordinate meetings, run sheets, and daily scheduling adjustments
- Monitor inbox and draft professional communications
Financial & Administrative Support
- Manage Xero bookkeeping for both personal and business accounts
- Track expenses, invoices, and financial documentation
- Support reconciliation and financial organisation
Travel & Logistics
- Coordinate international travel, accommodation, and itineraries
- Manage changes across time zones and last-minute adjustments
Stakeholder Management
- Liaise with investors, partners, clients, and internal teams
- Ensure clear, timely, and professional communication
Personal & Operational Support
- Support personal scheduling and family-related coordination
- Maintain visibility of recurring tasks and commitments
Systems & Efficiency
- Use AI and productivity tools to improve workflows
- Build and maintain simple systems to reduce recurring issues
- Anticipate needs and proactively resolve scheduling conflicts
Requirements
- 5+ years’ experience as a high-level EA / Executive Assistant
- Strong experience with Xero and financial administration
- Excellent written English and professional communication skills
- Proven ability managing multi-timezone calendars (AU/US/EU)
- High attention to detail and structured thinking
- Experience supporting senior executives or founders
- Strong proficiency in Microsoft Office and productivity tools
- Comfortable using AI tools to enhance efficiency
- Highly discreet, reliable, and proactive
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
As published by workable
First name, Last name, Email, Headline, Phone, Address, Photo, Education, Experience, Summary, Resume, Cover letter
- Do you have at least 5+ years of experience as an Executive Assistant or Personal Assistant supporting senior executives or founders? yes / no
- Have you previously supported an executive managing international stakeholders across multiple time zones (Australia, USA, and Europe)? yes / no
- Do you have hands-on experience with Xero (bookkeeping, expense tracking, invoices, or financial reconciliation)? yes / no
- Have you independently implemented AI tools or workflows that improved efficiency in diary management, email management, document organisation, reporting, or administrative processes? yes / no
- Are you a Filipino citizen currently residing in the Philippines? yes / no
- By selecting "Yes," you consent to undergo a comprehensive background check as part of the hiring process if you are selected for the role. This may include employment verification, educational verification, criminal history check, and other relevant checks conducted by a third-party agency. You acknowledge that this background check may involve contacting relevant authorities, previous employers, and character references to verify the information you have provided. Please note: Clicking "Yes" serves as your electronic confirmation that you understand and agree to the background check process. You also acknowledge that any false or misleading information provided may result in the withdrawal of your application or termination of employment, if hired. yes / no
- If you’re successful in moving forward, are you comfortable in providing a screenshot of your verified LinkedIn profile? This will be used for verification purposes and will also be cross-checked as part of our standard process. yes / no
- This role is offered under an Independent Contractor agreement, meaning you’ll be responsible for managing your own taxes, benefits, work equipment, and internet connection. You will need to provide your own computer. You will not be entitled to employee benefits such as paid leave or health insurance from the client. It is a full-time, dedicated role, so you will be expected to work exclusively with our client for the duration of the engagement. A reference check will be conducted as part of the hiring process. Are you comfortable proceeding under these terms? yes / no