Automotive Office Assistant (18115)

JOB DESCRIPTION

JOB TITLE: Inventory Control Clerk

DEPARTMENT: Accounting

REPORTS TO: Business Office Manager

BACK UP: Business Office Manager

PRIMARY FUNCTIONS AND RESPONSIBILITIES:

• Complete daily inventory to update sold notices, rollbacks and switches.
• Compile daily exception report to make sure inventory is at a 100% accounted for.
• Maintain all inventory jackets including MSOs and titles, including weekly inventory of MSOs and titles. Research and request items that are not accounted for from other locations.
• Review invoice/MSRP/ACV reports as received making sure any missing items are scanned into the appropriate folders, that same day.
• Issue floorplan checks from the 3-Day Temporary Registration Report.
• Prepare posting daily fundings and assist with processing wholesale deals (if assigned).
• Provide filing and receptionist duties as needed.
• Transfer jackets & DMV packets to appropriate locations as units are moved.
• Print stock sheets every Friday or as requested by Sales Manager for sales personnel.
• Communicate effectively with other departments via phone and email.
• Provide coverage and/or assistance for other accounting staff when needed.
• Other duties as assigned.

PHYSICAL REQUIREMENTS:

• Requires ability to safely operate equipment.
• Requires ability to visually observe the condition of surroundings.
• Requires prolong sitting for up to 8 hours with shared working space.
• Requires the ability to work outside of normal business hours or on weekends to meet deadlines on occasion.
• Requires ability to hear and speak.
• Requires ability to stoop, bend, reach, lift and carry items between 20 and 55lbs often.
• Requires ability to occasionally push and pull items in excess of 55lbs with or without assistance.
• Requires ability to climb ladders and stairs of various heights.

TRAVEL REQUIREMENTS: X None Minimal Moderate High