B2B Administrative Assistant (Back Office)

About the role

At Flexicar, we are the undisputed leaders in the automotive sector. With a network of more than 180 dealerships and in constant expansion, we continue to step on the accelerator. For our internal engine to run perfectly, we need to add the best talent to our team.

Do you have a natural talent for organization, document management, and agile incident resolution?

In our B2B department, we continue to grow and are looking for an Administrative Assistant who will be the true link in our daily operations. If you thrive in dynamic environments and have an analytical profile, this is your opportunity!

What will your day-to-day challenges be?

What you'll do

- B2B operations management: You will be the key piece in using our custom management systems for processing purchase contracts, proformas, and supplier invoices.

- Vehicle document control: You will be responsible for validating, uploading, and managing critical sector documentation (technical data sheets, registration certificates, sale notifications, and files for each vehicle).

- Service and Support: Incident resolution and continuous support to our network of more than 180 stores and to our B2B suppliers. You will guarantee fluid and effective communication both by email and by telephone.

- Data analysis: Use of Excel to organize, analyze, and automate large volumes of departmental data.

What we're looking for

- Interpersonal and resolution skills: We are looking for someone proactive, with excellent communication skills and exquisite treatment of both colleagues and external agents.

- Good proficiency in Excel: Real capacity to handle, organize, and structure databases with fluency.

- Technological adaptability: Ease and proficiency in learning to use our internal management systems.

- Previous experience in administration, back office, or B2B incident management roles.

Nice to have

- Languages: A B2/C1 level of English or other languages will be positively valued (although it is not an exclusive requirement).

What you'll get

- Stability: Permanent contract from day one in the leading company of the sector.

- Constant training and real development opportunities.

- Schedule: Full-time, Monday to Friday (from 9:00h to 18:00h).

- Evolution towards a hybrid model: Position initially 100% on-site. After our upcoming office move to Alcalá, you will move to enjoying a flexible schedule and 1 day of teleworking per week.

- Being part of a solid, dynamic, and rapidly growing team.

How you'll work

- Availability to work on-site in San Sebastián de los Reyes until mid-October, when we move our offices to Alcalá de Henares.

Hiring process

Are you coming on board?

If you know how to set effective solutions in motion and want to develop your career in an environment that doesn't slow down, we are looking forward to meeting you. Apply and let's talk!