Back Office Executive

About the Role

Singapore frozen seafood supplier, is looking for a Back Office Executive to manage supplier purchasing, import/export documentation, and stock operations.

Key Responsibilities

• Place and manage purchase orders with overseas suppliers (mainly Indonesia)

• Prepare import/export documentation (invoices, packing lists, certificates, permits) for the declaring agent to clear shipments

• Liaise with the declaring agent and freight forwarder on shipment coordination and delivery timelines

• Track shipment status and verify goods received against purchase orders

• Maintain supplier records and pricing agreements; follow up on discrepancies

• Perform inventory reconciliation and periodic stock takes; handle stock data entry

• Match supplier invoices to purchase orders and goods received; prepare (not release) supplier payments

• Track licence, cargo, and cold-storage insurance renewals

• Provide backup cover for customer invoicing when Front Office is on leave

• May occasionally need to respond to urgent supplier or shipping agent queries outside working hours

Requirements

• Minimum GCE 'O' Level / Nitec / Diploma or equivalent

• At least 1–2 years of experience in purchasing, logistics, or import-export operations

• Familiarity with import/export documentation and Incoterms an advantage

• Proficient in Microsoft Excel and Word

• Organised, detail-oriented, and comfortable coordinating with overseas suppliers and local agents

• Able to work occasional non-standard hours for urgent shipment matters

• Bilingual in English and Mandarin or Bahasa Indonesia preferred, to communicate with suppliers

Working Hours

Monday–Friday, 8:00am–5:00pm; Saturday, 8:00am–3:00pm

Location: Jurong Fishery Port