Banquet Coordinator

Position Purpose:

Assist with and coordinate catering at all Charis, Woodland Park conferences and events. Serving the Banquet Supervisor and Conference team with the planning and execution of event banquet operations, including setup and teardown. The Banquet Coordinator will also assist in maintaining crowd flow and creating a pleasant guest experience throughout all meals during conferences and events.

Essential Duties:

• Work with Banquet Supervisor to update and execute operational foodservice plans and menus for conferences.
• Oversee assigned duties, tasks, and deadlines assigned to you through Monday.com.
• Organize all proposals and invoices, confirm accurate invoices, and send them to the appropriate channels for payment promptly.
• Oversee the details and operations of the food service area, which includes but is not limited to overseeing serving area layouts, food service, decor, and other supplies.
• Provide a clean and overall pleasant atmosphere for guests and staff meals.
• Coordinate with the dry-cleaning vendor for all tablecloth cleaning needs.
• Work with the Banquet Supervisor to provide floor plans and space relevant to the needs of the conference or event and obtain the relevant approvals from affected departments.
• Develop systems that support the functionality of simultaneous events.
• Inventory supplies and keep supply rooms organized.
• Compile banquet expenses for each event.
• Perform administrative duties as assigned by the Banquet Supervisor.
• Attend team meetings and operations meetings as required.
• Oversee volunteers and delegate tasks during volunteer shifts.
• Assist with designing event centerpieces and other decor elements.
• Direct interns and volunteers.
• Other duties as assigned.