Bilingual Administrative Assistant (ENG-SPA)

Position Summary:

Custom Pipe is seeking a detail-oriented and highly organized Bilingual Administrative Assistant (ENG-SPA) to support daily office functions and provide general administrative support to the team. This position requires excellent communication skills, a proactive attitude, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Serve as the first point of contact for visitors and incoming phone calls.

• Manage office supplies inventory and place orders as needed.

• Maintain and organize physical and digital filing systems.

• Prepare and edit correspondence, reports, memos, and other documents.

• Support department managers with administrative tasks, including scheduling, travel coordination, and data entry.

• Assist in maintaining records for HR, safety, and compliance purposes as needed.

• Coordinate incoming and outgoing mail, deliveries, and shipments.

• Track and file documents related to purchasing, production, or sales support functions.

• Maintain cleanliness and orderliness of common office areas.

• Provide backup support to other administrative or operational departments as directed.

Qualifications:

• High school diploma or equivalent; associate’s degree or administrative certification preferred.

• 2+ years of administrative or office experience (manufacturing or industrial environment a plus).

• Strong computer skills (MS Office Suite required; familiarity with ERP systems like Acumatica is a plus).

• Excellent organizational and multitasking skills.

• Strong verbal and written communication.

• Ability to maintain confidentiality and handle sensitive information professionally.

Working Conditions:

• Primarily office-based with occasional exposure to the shop floor for coordination or deliveries.

• Must be able to sit for extended periods and lift up to 25 pounds occasionally.