Bilingual Executive Assistant

Bilingual Executive Assistant
Work Hours: Full-Time (40 hours/week)
Schedule/Timezone: Monday to Friday, 10:00 AM – 6:00 PM PST
Location: Brazil Candidates Only

Overview
Are you a proactive personal assistant looking to support executive leadership in a remote role?

We are partnering with a US-based real estate investment and funding company specializing in residential fix-and-flip projects, new builds, and development services. They are seeking a Personal Assistant to support their CEO with daily organization, personal commitments, and administrative coordination.

Working as a seamless extension of the executive office, you will manage schedules, communications, and special projects while collaborating with a US-based executive assistant. This remote position is designed for an independent self-starter who can anticipate needs and keep operations running smoothly.

Key Responsibilities
Manage and maintain personal and professional calendars while ensuring punctuality and clear task prioritization.
Draft correspondence, letters, emails, and initial document agreements to accelerate completion processes.
Manage email folders and filter priority items.
Coordinate travel logistics including booking flights, accommodations, and detailed itineraries.
Serve as a point of contact for phone and email communications while recording notes during meetings.
Handle personal errands, purchase arrangements, and support for charitable initiatives.
Collaborate with the existing business executive assistant to align schedules and maintain accountability.

Must-Have Requirements
Bilingual capabilities with proficiency in Spanish and/or Portuguese.
Fluent English communication skills in both written and verbal forms.
3-5 years of experience in executive assistant or administrative coordination roles.
Experience supporting US-based executives and working with remote international teams.
Demonstrated ability to work independently, solve problems, and take initiative in a fast-paced environment.
Strong organizational skills combined with a reliable high-speed internet connection and professional home office setup.
Ability to work full-time hours on a Monday to Friday schedule from 10:00 AM to 6:00 PM.

Nice-to-Have Requirements
Location in Rio de Janeiro, Brazil to assist with local apartment preparation, cleaners, and airport logistics.
Confidence to respectfully hold executive leadership accountable for key deadlines and commitments.

Why Join Us?
This role offers a full-time remote opportunity supporting US-based executive leadership within a structured schedule. You will work closely with an international team while taking ownership of high-impact administrative and personal support tasks. It is an ideal position for a self-motivated professional who thrives on keeping executive operations running seamlessly.

Location: Remote - Brazil

Skills required for this job:

• Calendar management
• Executive assistance
• Remote collaboration
• US client