Billing Accounting Specialist

Performs billing, cash receipts, accounts receivable records maintenance, and collection activities in accordance with established procedures. May also be assigned payroll, accounts payable, and other accounting functions based on departmental needs, including backup coverage.

ESSENTIAL JOB FUNCTIONS

BILLING AND ACCOUNTS RECEIVABLE

1. Executes invoice billing transactions and ensures invoices are sent to customers.
2. Applies customer payments.
3. Makes adjustments to accounts as needed.
4. Ensures Account Receivables are followed up timely and appropriately.
5. Notifies Treasurer/Chief Financial Officer of non-timely or other collection issues.
6. Researches payment discrepancies and performs follow-up and collection of delinquent accounts.
7. Prepares and reconciles monthly aging of accounts receivable.
8. Performs month end accounts receivable functions and prepares month end reports.
9. Maintains and files all accounts receivable records.

PAYROLL

The position may be assigned some or all of the following functions based on departmental needs, including backup coverage:

1. Analyzes and coordinates company payroll and timekeeping activities, including complicated or manual corrections, and the reconciliation of payroll to benefits.
2. Along with the Senior Staff Accountant and HR Specialist, reconciles payroll deductions with employee receivables.
3. Communicates and explains payroll and timekeeping policies to the leadership team and employees as needed.
4. Maintains knowledge of current and new regulatory and legislative requirements that impact payroll and adheres to federal and state payroll guidelines.
5. Maintains and documents employee payroll changes.
6. Maintains gift card acquisition records and reporting.

ACCOUNTS PAYABLE

The position may be assigned some or all of the following functions based on departmental needs, including backup coverage:

1. Performs data entry for medical claims.
2. Matches invoices and purchase orders from e-Requester and integrates them into the accounting system.
3. Mails accounts payable checks.
4. Performs other accounts payable activities as required and assigned.