Billing and Accounting Specialist

The Billing and Accounting Specialist is responsible for managing the full-cycle billing process, maintaining accurate financial records, and supporting day-to-day accounting operations. This role plays a critical part in ensuring timely invoicing, collections, accounts receivable and accounts payable management, and accurate financial reporting. The ideal candidate is detail-oriented, organized, and experienced in billing systems and general accounting principles.

Key Responsibilities:

Billing Operations

• Generate, review, and distribute accurate invoices to clients and customers in a timely manner.

• Monitor accounts receivable aging reports and follow up on outstanding balances.

• Process payments, credits, and adjustments; reconcile billing discrepancies.

• Maintain billing records and ensure all transactions are documented in the accounting system.

• Communicate with clients and internal teams to resolve billing inquiries and disputes.

Accounting & Recordkeeping

• Distribute accounting transaction downloads from QuickBooks Online.

• Reconcile bank statements, credit card accounts, and balance sheet accounts.

• Process accounts payable invoices and ensure timely vendor payments.

• Manage AR collections and aging reports.

• Maintain organized and audit-ready financial documentation in accordance with company policy.

• Review Statements of work and project setup to ensure accuracy.

• Maintain reconciliation of all Microsoft funding on client accounts.

Compliance & Reporting

• Ensure billing and accounting activities comply with applicable regulations and internal controls.

• Support internal and external audits by providing documentation and explanations as needed.

• Assist with sales tax, use tax, and other regulatory filing reconciliations through Avalara.

• Identify process improvements to enhance efficiency in billing and accounting workflows.