Billing Assistant
Summary
Processes and verifies invoices, work orders, and delivery documents for a logistics company, ensuring accurate billing and timely customer invoicing using SAP.
•Review, sort and distribute Work Orders and supporting documents to the relevant personnel.
•Perform data entry of daily lorry crane work records into the Company's billing system.
•Verify Work Orders against customers' Purchase Orders (POs), suppliers' Delivery Orders (DOs) and invoices to ensure billing accuracy.
•Prepare, process and issue customer invoices in a timely and accurate manner.
•Coordinate with the Operations Department, drivers and customers to resolve billing discrepancies and operational issues.
•Monitor invoice submissions and ensure customers receive invoices promptly.
•Maintain and update customers' statement mailing records.
•Attend to customers' billing and statement enquiries professionally and promptly.
•Perform data entry of suppliers' invoices and gross profit information into the SAP system.
•Assist in month-end closing activities and reconciliation of billing records.
•Prepare reports and compile billing-related information as required.
•Maintain proper filing and documentation of billing records and supporting documents.
•Provide general administrative and clerical support to the Finance and Accounts Department.
•Ensure daily and monthly billing deadlines are met.
•Perform any other duties as assigned by Management.