BILLING CUM COMMERCIAL ENGINEER
Job Description
Prepare statements with full details on the actual work carried out for presentation to Owners and to resolve or clarify any dispute
Source for competitive sub-contractors / vendors in order to submit realistic quotations promptly
Finalise additional cost with subcontractors
Understand the work specification and quotations in order to raise variations to the work which have to be brought to the immediate attention of the attending Superintendent
Prepare bills intelligently in accordance with the work specification and quotations with minimum guidance
Negotiate bill independently and amicably with Subcontractors as per limit set by Commercial Managers
Perform commercial duties (costing and sales) for maintenance works involving clients’ vessels and assets
Prepare accurate, realistic and timely quotations & costing for enquires/job requests from clients
Prepare accurate, complete and detailed invoicing
Initiate sales transfer to main yards upon receipt of payment notification from customers
Source and negotiate competitive quotation for specialist jobs and complex works.
Liaise job quotation between owner’s rep and yard personnel
Collect and store commercial information from various sources, responsible for compiling reports
and presentations as required; prepare, maintain and update clients’ files; and assist in
collecting and analyzing commercial information.
Prepare and consolidate contract documentation for contract signing, performs checks on the
contract documentation and handles disputed views in contract variation, when required.
Coordinate with relevant departments and tracks project milestone for timely issuance of
work completion certificate for invoicing purposes.
Handle billing and invoicing based on the contracted payment terms
Liaise with estimation team members on the project costings
Follow up on payment collection
Liaise with customers and legal on complicated payment terms, including reporting to
management on issues that would considerably affect the cost and delivery of the project.
Collate and manage customers feedback by trending and tracking the returned rate of
completed customer feedback forms from customers for further improvement
Build and maintain strong relationships with clients, stakeholders, and internal teams
Ensure clear communication of project requirements, timelines, and costs
Any other ad hoc duties