Billing & Operations Specialist
About Huzzle
At Huzzle, we connect high-performing B2B sales professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top sales talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle.
Role Type: Full-time
Engagement: Independent Contractor
About the Company
Our client is a professional maintenance and repair company primarily serving the Goodyear, Arizona area, with recent expansions into Jacksonville, Florida. They are a licensed and bonded business that has operated for over 17 years, focusing on residential and commercial pool care.
Job Summary
We are looking for a Billing & Operations Specialist with strong experience in QuickBooks, invoicing workflows, and service-based businesses. This role is central to ensuring all services, repairs, and treatments are accurately quoted, billed, and recorded.
Key Responsibilities
- Oversee QuickBooks reconciliations and month-end close
- Generate, issue, and track quotes and invoices using Skimmer (or similar tools)
- Maintain accurate data sync between service platforms and QuickBooks
- Manage accounts receivable, including chasing overdue and failed payments
- Ensure clean, accurate financial records and resolve any discrepancies
- Create, document, and improve SOPs for billing and operational processes
- Provide general administrative and operational support across the business
- Work closely with field and ops teams to ensure accurate job costing and billing
Requirements
- Proven experience with QuickBooks (reconciliation and month-end close required)
- Experience working in field service industries (pool service, HVAC, plumbing, etc.)
- Familiarity with service management platforms such as Skimmer, Jobber, or Housecall Pro
- Strong attention to detail and accuracy in financial data management
- Tech-savvy with the ability to quickly learn new tools and systems
- Experience creating and implementing SOPs and process improvements
- Strong organizational and communication skills
- Ability to work independently in a remote, fast-paced environment
Benefits
💻 Fully Remote: Work from anywhere with international teams
🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services
🤝 Peer Community: Connect with high-performing sales professionals in our network
🧭 Ongoing Support: Receive guidance from Huzzle before and after placement
💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals
Skills
As published by workable · 15 questions · 4 written answers
Basics
First name, Last name, Email, Phone, Address, Photo, Education, Experience, Resume, Cover letter
Short answers (5)
- What language(s) are you business proficient in?
- How many years of experience do you have in invoicing and billing operations?
- What are your monthly salary expectations in USD?
- What were you making in your previous role as a monthly salary? Mention your base and any commissions separately (if applicable).
- If you have a LinkedIn profile, please provide the URL below (if you don't have a LinkedIn profile, put N/A)
Pick from a list (6)
- What is your level of proficiency in English?
- Which of the following timezones are you able to work in?
- Have you worked in HVAC, Plumbing or similar industries within Billing?
- What is your level of proficiency in Excel/Google Sheets?
- What type of company do you prefer to work for?
- How did you hear about this opportunity? (Please note, this has no impact on your application)
Written answers (4)
- Which country do you currently reside in?
- Can you list all of the tools, software and platforms that you have used in your previous roles?
- Which industries have you worked in your previous roles?
- Have you ever worked with clients or companies based outside of your home country (e.g., U.S., U.K., or other countries)? If yes, please specify the countries)?