Billing Specialist - CTX
Summary
Processes invoices, pay applications, lien waivers, and retainage billing for a construction/environmental services firm, ensuring accuracy and timely submissions while coordinating with project managers and subcontractors.
Will do invoicing and pay applications, monthly billing, lien waivers and retainage billing. Must be detail oriented. Processes some invoicing and payments through third party billing/payment systems.
Responsibilities
• Work well within a team-like atmosphere
• Have an understanding of general accounting standards and principles
• Assemble client pay application back-up
• Submit and upload, if applicable, client invoices and pay applications electronically
• Ensure all corporate client invoicing deadlines are met
• Provide timely follow-up with Project Managers regarding missing requirements
• Provide proficient and accurate data entry into accounting and project management systems
• Ensure subcontractor pay apps forms are accurate before processing
• Review project information within project management software to check for accuracy
• Various accounting administrative and document control duties
• Project close-out reconciliation and discrepancy reconciliation
• Review project opening reports and client change orders for accuracy
• Follow-up on specific requests made by staff, vendors, clients, and subcontractors
• Handle vendor and subcontractor communications and correspondence