Billing Specialist
Posted
Description
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The Billing Specialist is responsible for the accurate preparation, submission, tracking, and reconciliation of invoices, reimbursement requests, and financial reports related to government contracts, grants, and other funding sources. This position ensures compliance with federal, state, local, and private grant requirements while maintaining accurate financial records and supporting organizational revenue cycle processes.
Essential Duties and Responsibilities
- Prepare and submit timely and accurate invoices, reimbursement requests, and financial reports for government grants, contracts, and nonprofit funding sources.
- Review expenditures and supporting documentation to ensure costs are allowable, allocable, and compliant with grant requirements.
- Monitor grant budgets and funding availability to ensure expenditures remain within approved limits.
- Track receivables and follow up on outstanding payments from funding agencies and grantors.
- Collaborate with program managers, finance staff, and funding agencies to resolve billing discrepancies and reporting issues.
- Maintain grant billing schedules and reporting calendars to ensure timely submissions.
- Assist with grant audits, monitoring reviews, and financial compliance activities.
- Prepare financial documentation and supporting schedules for internal and external auditors.
- Maintain organized records of grant agreements, billing submissions, payment histories, and supporting documentation.
- Research and interpret grant regulations, contract provisions, and billing requirements.
- Support month-end and year-end financial closing activities related to grants and contracts.
- Generate financial reports and analyses for management as requested.