Birthday Parties & Events Coordinator

About Chelsea Piers

Chelsea Piers is Connecticut’s premier sports, fitness, and events complex, offering a one-of-a-kind destination for sports, wellness, and family fun. Located in Stamford and modeled after the flagship New York City location, our 500,000 square-foot facility features world-class sports and fitness amenities, including tennis courts, ice rinks, turf fields, swimming pools, gymnastics, Ninja + Parkour programs, and a state-of-the-art fitness club with over 100 group fitness classes each week.

Beyond sports and fitness, Chelsea Piers is home to camps, birthday parties, field trips, leagues, special events, and community programming year-round. We are looking for energetic, hospitality-driven team members who are excited to create exceptional experiences for our members and guests.

At Chelsea Piers, no two days are the same. We offer a fast-paced, team-oriented environment with unique opportunities to grow, develop, and be part of a fun, family-centered culture.

About the Opportunity

Chelsea Piers Connecticut is home to premier youth birthday parties, hosting more than 1,000 celebrations each year. For many families, a birthday party is their first experience with Chelsea Piers Connecticut, making this role an important ambassador for our brand and guest experience. This exciting position focuses on growing our birthday party business while delivering exceptional, memorable experiences for our guests and their families.

The Birthday Party & Events Coordinator will play a key role in driving birthday party sales and ensuring a seamless guest experience from initial inquiry through event execution. This position is ideal for an organized, energetic, and customer-focused individual with strong communication, sales, and event coordination skills who thrives in a fast-paced, team-oriented environment.

Status: Full-Time; Exempt

Schedule: Sunday – Thursday, 9:00am – 6:00pm; Schedule may vary based on business needs

Compensation: $45,000 per year

Primary Responsibilities

• Sell and coordinate birthday parties via phone, email, and in person
• Provide outstanding customer service throughout the booking, planning, and event execution process
• Manage day-of event operations, including room setup, cleanliness, staffing coordination, guest arrival, and overall event flow
• Build and maintain strong relationships with party guests, families, and clients to enhance the Chelsea Piers experience and encourage repeat business
• Support administrative and operational needs related to birthday parties with direction from the Parties Manager
• Maintain and distribute weekly party and event schedules to department leaders and staff
• Coordinate catering requests and communicate directly with food vendors and hospitality partners
• Confirm event details, guest counts, timelines, and customer preferences prior to each event
• Enter and maintain accurate customer and event information within internal database systems
• Assist with customer inquiries, data entry, and front-facing guest service responsibilities
• Monitor and manage inventory for party supplies, decorations, and event favors
• Coordinate staffing needs and scheduling for birthday parties
• Process party and event transactions accurately and efficiently
• Assist with event setup, execution, and breakdown as needed
• Help create a fun, welcoming, safe, and memorable experience for all guests and families
• Perform additional duties and special projects as assigned by leadership