Board Of Directors Administrative Assistant

The Board of Directors Administrative Assistant is responsible for providing overall confidential administrative, logistical and research support to La Montañita’s Board of Directors. This position falls under the direction of the La Montañita Food Cooperative (LMFC) Board of Directors to effectively carry out its work in a manner that strengthens and upholds the values of La Montañita Food Cooperative.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: NOTE: La Montañita Food Cooperative (LMFC) unilaterally may change the requirements of this job description at any time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. These include, but are not limited to, the following:

• Prepares, distributes, and posts Board agendas and meeting materials in coordination with the Board President and at times the General Manager.
• Provides administrative, secretarial, and clerical assistance to the Board of Directors of La Montañita Food Cooperative.
• Acts as recording secretary for the Monthly Business Meetings including such duties as: preparing agendas and materials necessary for in person Board meetings and/or Board calls; taking meeting minutes, distributing and publishing them as appropriate, while safeguarding the confidential nature of the discussions, as needed, and information shared in the meetings and noting action items.
• Maintains the e-filing system for Board documents and action items (currently in a project collaboration tool called Basecamp, migrating to Microsoft Teams in the future) and coordinates with LMFC Management on documents to be uploaded to the LMFC’s website or included in LMFC newsletters.
• Attends the Monthly Board of Directors Monthly Meeting and take notes for the minutes; 1 evening per month.
• Assists with special projects, as needed.
• Maintains and updates the Board of Directors calendar, policies, committee charters and other board documents.