BOCES Finance/Accounting Assistant

Job Description: Finance/ Accounting Assistant Position Title: Finance Assistant Department: Finance & Accounting Reports To: Finance Manager and BOCES Executive Director Job Type: Part-time/hourly approximately 16- 20 hours per week $25 - $35 depending on experience Position Overview We are looking for an organized, detail-oriented, and dependable Finance Assistant to support our daily financial operations and accounting workflows. In this role, you will handle core administrative financial tasks—including invoice processing, expense reconciliation, accounts payable/receivable support, and basic reporting. Key Responsibilities Accounts Payable & Receivable ? Process incoming invoices, verify approvals, and make payments. ? Generate and send invoices, tracking and managing purchase orders, track outstanding balances, and assist with routine collections. ? Maintain vendor and other necessary records, ensuring all tax forms and payroll numbers are verified, correct, and contact details are up to date. Expense & Bank Reconciliation ? Assist with monthly bank account reconciliations and credit card statement matching. ? Perform routine data entry into accounting software, categorizing transactions to proper general ledger accounts.

Financial Reporting & General Administrative Support ? Gather, log, and organize receipts, purchase orders, and financial documents to help maintain audit-ready files.

? Print and mail checks for outgoing payments

? Assist Finance Manager and Executive Director with monthly close tasks, schedule preparations, and balance checks.

? Respond to internal and external financial inquiries in a timely, professional manner.

? Other duties as assigned, such as basic website management

Qualifications & Requirements Skills & Education ? Education: Associate degree or Bachelor's degree in Finance, Accounting, Business Administration, or equivalent practical experience.

? Experience: 1–3 years of administrative, bookkeeping, or basic financial operations experience preferred.

? Technical Skills: ? Proficiency in Microsoft Excel / Google Sheets (basic functions, sorting, data entry). ? Familiarity with accounting software (SDS, Linq).

? Attention to Detail: High degree of numerical precision, accuracy, and organizational skill.

? Communication: Clear written and verbal communication skills for coordinating across departments and vendor contacts. Preferred Qualifications

? Basic understanding of fundamental bookkeeping principles and accounting

? Prior experience working in an AP/AR environment.