Intermediate Bookkeeper

Job Overview

We are seeking a highly capable Intermediate Bookkeeper with strong multi-client or firm experience to manage end-to-end bookkeeping functions. The role requires solid experience working with Australian clients, including GST, BAS, and payroll obligations, along with hands-on exposure to key industries such as e-commerce, hospitality, not-for-profit, construction, and professional services.

The ideal candidate is technically strong, commercially aware, and confident in managing full bookkeeping cycles using modern accounting systems and integration tools. This is a proactive, ownership-driven role focused on delivering clean, accurate, and insight-ready financial records with minimal supervision.

Key Responsibilities

• Manage end-to-end bookkeeping for multiple client files, taking full ownership from start to finish.
  

• Perform full balance sheet reconciliations, not limited to bank reconciliations.
  

• Identify and correct errors, including GST issues, miscodings, duplicate transactions, and clearing account discrepancies.
  

• Handle accruals, prepayments, payroll liabilities, and month-end adjustments.
  

• Ensure accurate inventory movements and cost of goods sold (COGS) timing.
  

• Prepare clean, BAS-ready financial files for manager review.
  

• Deliver monthly financial reports with meaningful commentary and insights.
  

• Analyze key financial metrics, including gross profit, labour percentage, and cost ratios.
  

• Proactively identify inconsistencies, financial risks, and opportunities for improvement.
  

• Communicate clearly with clients, confidently explaining financial issues and recommended solutions.
  

• Escalate issues appropriately and collaborate effectively with internal teams.
  

• Independently troubleshoot system issues and integrations without waiting for instructions.
  

Requirements

Requirements

Qualifications and Experience

Non-Negotiable Requirements

• Minimum of 5+ years of bookkeeping experience in a multi-client or firm environment.
  

• Experience working with Australian clients, including GST, BAS, and payroll obligations.
  

• Hands-on exposure to at least 2–3 of the following industries:
  

  • E-commerce
    

  • Hospitality
    

  • Not-for-profit
    

  • Construction
    

  • Professional services
    

Systems Capability – Advanced Hands-On Experience

• Advanced proficiency in Xero or QuickBooks Online (QBO).
  

• Experience using Dext or similar expense management tools.
  

• Familiarity with payroll systems such as Tanda, Employment Hero, or equivalent platforms.
  

• Strong Microsoft Excel skills.
  

• Exposure to the following systems and processes:
  

  • Shopify and payment gateway reconciliations
    

  • Inventory systems, such as Cin7 or equivalent
    

  • POS and sales systems, such as Lightspeed, Kounta, or similar platforms
    

• Ability to independently troubleshoot system integrations and resolve discrepancies.
  

Technical Competency

• Proven capability in performing full balance sheet reconciliations.
  

• Strong understanding of GST, transaction coding, duplicate transactions, and clearing accounts.
  

• Experience managing accruals, prepayments, and payroll liabilities.
  

• Knowledge of inventory flow and COGS timing.
  

• Ability to prepare clean, audit-ready, and BAS-ready financial files.
  

Industry Understanding

• E-commerce: Understanding of clearing accounts, payment gateways, and inventory flow.
  

• Hospitality: Experience with POS reconciliations and wage cost ratios.
  

• Not-for-profit: Knowledge of grant tracking and acquittals.
  

• Construction: Understanding of job costing and work in progress (WIP).
  

• Professional services: Ability to maintain accurate financial records and deliver clean profit and loss (P&L) reporting.
  

Reporting and Commercial Awareness

• Ability to prepare monthly financial reports with meaningful insights and commentary.
  

• Understanding of key financial metrics, including gross profit, labour percentage, cost ratios, and key performance indicators (KPIs).
  

• Proactive identification of financial issues, inconsistencies, trends, and opportunities for improvement.
  

Communication Skills

• Strong written English skills for professional client communication.
  

• Ability to clearly explain financial issues, discrepancies, and recommended solutions.
  

• Confidence in asking questions, seeking clarification, and escalating issues when necessary.
  

Ownership and Mindset – Critical Requirements

• Takes full ownership of client files from start to finish.
  

• Demonstrates a proactive, independent, and solution-oriented mindset.
  

• Works effectively with minimal supervision and without requiring step-by-step instructions.
  

• Focuses on outcomes, accuracy, and continuous improvement rather than task completion alone.
  

Success Expectations (First 1–2 Months)

Within the first one to two months, the successful candidate is expected to:

• Take over a client file and manage it independently.
  

• Ensure all balance sheet accounts are properly reconciled.
  

• Deliver accurate month-end financial reporting with minimal rework.
  

• Clearly identify financial issues, discrepancies, and process improvement opportunities.
  

• Demonstrate senior-level thinking, accountability, and ownership of assigned client files.
  

Benefits

Why Join Us?

• A healthy, supportive, and conducive work environment, with Great Place to Work™ certification for five consecutive years.
  

• The opportunity to work with an innovative company delivering cutting-edge solutions across multiple industries.
  

• The opportunity to lead a team in a fast-paced, high-growth environment.
  

• Competitive salary with opportunities for career advancement.
  

• A collaborative, forward-thinking work culture.
  

• 21 leave credits plus all client-based holidays.
  

• HMO coverage with dependent benefits.
  

• Exposure to world-class leadership from both local and international supervisors.
  

Ready to take your bookkeeping career to the next level? Apply now!