Branch Office Coordinator

Position Summary:
The Branch Office Coordinator II will support Reading Truck Equipment branch operations by assisting with various functions such as production scheduling, working with ERP computer systems, printing work orders, in addition to various administrative functions.

Position Responsibilities:

Review incoming order packets received by sales and print out job confirmation after order is entered
Coordinate and maintain the production schedule to achieve on time delivery
Update Customers on status of units as requested
Participate in production meetings
Print work orders for the shop
Adjust order status in ERP
Assist with the receiving of vehicles and updating ERP with vehicle receipt dates and details
Support site production leader with daily status
Invoice all customer, inter-company and parts & service orders/shipments
Complete vehicle certifications and coordinate delivery of completed units
Manage qua rterly inventory counts
Perform general office work and filing on daily basis to include: processing labor on orders; maintaining personnel files for hourly employees; update OSHA 300 log; assist with worker’s compensation reporting as needed; work with designated HR partner to answer employee questions about policies, benefits etc.
Order office supplies for the site
Maintain Petty Cash
Manage phone/copier contracts
Other duties as assigned

Financial Responsibility

No cost center responsibility; no profit & loss responsibility

Position Qualifications & Requirements:
Education:

High School diploma or GED;
Associate Degree in a related field is Preferred

Experience:

Three (3) to six (6) years of related job experience.
Manufacturing industry or background experience preferred

Certification /License:

None

Skills and Abilities:

Proficient in Microsoft Office Programs, especially Word and Excel; prior experience working with ERP system is preferred
Excellent data entry skills
Effective oral and written communication; excellent interpersonal skills
Ability to handle workload effectively; maintain close attention to detail and prioritize workload appropriately
Ability to manage multiple tasks and changing priorities

Excellent organizational skills

The ability to collaborate with a multi-department team

Supervisory responsibilities:

None

Work environment:

Professional office environment
Sedentary work with extended periods of computer use
Occasional work on the Production floor
Must be able to wear required Personal Protective equipment (PPE)

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