Budget Assistant

Position Classification

Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO?

The hourly rate is $16.34 which translates to $33,987.20 per year.

General Schedule:

Position typically works Monday-Friday from 8am-5pm in-office at UCO's main campus in Edmond, Oklahoma.

Position Overview:

Perform multiple accounting/budgeting support functions, such as compiling and preparing budgetary documents and reports, issuing bills and invoices, calculating and verifying debit and credit amounts, and posting transactions to appropriate accounts and org numbers. Ensure the appropriate filing and maintenance of accounting/budget records. Input data into financial systems and reconcile reports. Prepare or maintain various accounting or budget working papers.

Department Specific Essential Job Functions:

• Track the financial activity for all Student Activity Fee (SAF) budget ("S" accounts and “A” accounts) allocated through the Division of Enrollment and Student Success.
• Monitor spending for correct budget categories.
• Reconcile spreadsheets with the University's Banner financial software.
• Issue Pre-Authorizations for Petty Cash. Consult with students, student organization advisors, and financial managers concerning the spending of their SAF budgets by providing information concerning appropriate expenditures, methods of payment for expenditures, and coding of expenditures.
• Build and maintain effective working relationships with the Student Organization Coordinator, Department of Student Life, UCOSA officers and Ways & Means Budget Committee, and campus departments and Deans’ Offices supporting SAF budgets.
• Collaborate effectively with University administrative offices, including Purchasing, Accounts Payable, Travel, and ProCard, to ensure accurate and timely financial processing.
• May attend the preparation for SAF budget allocation meetings.
• Assist with the annual SAF budget process which may involve preparing the budget applications for UCOSA, the University-Wide Budget Committee, and the Student Affairs programs.
• Assist with the SAF budget information presentations to educate students about the UCO and State of Oklahoma policies and procedures required for spending funds.
• Assist students with questions regarding “S” and “A” accounts.
• Assist with Stampede Week, Presidents Club Christmas Party, and other events supported by Student Affairs and UCO.
• Perform other related duties as assigned.

Qualifications/Experience Required:

Requires general education or vocational training and 3+ years bookkeeping experience or equivalent combination of education and experience.

Must have a valid driver's license, clean driving record, and be able to operate a typical motor vehicle.

Qualifications/Experience Preferred:

Proficiency using MS PowerPoint is desired. Banner software experience preferred.

Knowledge/Skills/Abilities:

• Excellent written and verbal communication skills
• Flexibility and adaptability
• Ability to maintain confidentiality and professionalism
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel, Outlook, Word, and other applicable systems
• Proficiency with all related financial functions in Banner will be an expectation; training will be provided

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.