Facility Manager

MAIN FUNCTION:

The Facility Manager leads and oversees all aspects of building maintenance, facilities operations, workplace services, and infrastructure management across the organization. This role ensures safe, reliable, and efficient facility operations by developing and executing preventive maintenance programs, capital improvement initiatives, space planning strategies, and environmental, health, and safety compliance programs. The Manager directs facility maintenance personnel, manages vendor and contractor relationships, oversees renovation and construction projects, and drives continuous improvement initiatives to optimize facility performance, operational efficiency, and cost control.

QUALIFICATIONS:

• High school diploma or equivalent, plus 2 years of technical or occupational training.
• 6+ years of experience in building maintenance or facilities.
• Proficient with facility equipment and building management systems.
• Strong communication skills, including the ability to communicate effectively in English. Spanish is a plus.
• Strong coordination and prioritization skills.
• Proficient in Microsoft Office.
• Flexibility and the ability to multitask.
• Provide 24-hour emergency repair service, if necessary.
• AutoCAD proficiency is a plus.

WORKING CONDITIONS:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

KEY RELATIONSHIPS:

• PNY Staff
• Outside Vendors and Contractors

DUTIES AND RESPONSIBILITIES

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serving as PNY’s Maintenance Manager:

• Manage and supervise all PNY maintenance personnel.
• Manage and coordinate the proper maintenance of all facilities (i.e., buildings and grounds), equipment, and building management systems. This includes emergency, routine, and preventive maintenance procedures on items such as compactors, conveyors, sorters, solar energy systems, and other equipment within the department’s purview.
• Ensure the safe and proper performance of maintenance activities, including those provided by outside vendors and contractors, by complying with all Environmental, Health, and Safety (EH&S) policies, plans, procedures, and related requirements.
• Manage and coordinate proper maintenance of all Operations’ equipment not maintained by Operations Equipment Maintenance staff, such as equipment used in the Environmental Chambers room.
• Coordinate assistance from Operations’ Equipment Maintenance personnel with the maintenance of their equipment (e.g., SMT, Packaging, etc.), as requested.
• Manage assigned facilities-related equipment and system projects. This includes managing the efforts of outside vendors and contractors. Also serve as a Contributor to identifying, defining, justifying, and completing projects designed to cut energy, operating and maintenance, and other facilities-related costs.
• Perform maintenance services routinely, acting as a maintenance technician.
• Coordinate between shifts and act as the central point of contact for maintenance work and issues.
• Monitor and analyze PM reports, work orders, and technician feedback to optimize effective and efficient PM procedures, planning, and scheduling.
• Recommend improvements in the operation when the opportunity presents

• Serving as PNY’s compliance officer, manage the company’s EH&S programs. This includes:

• Acquiring and maintaining required permits.
• Updating and maintaining the company’s policies, procedures, plans, and training materials as evergreen.
• Conducting required training and drills and maintaining associated records.
• Conducting required inspections and testing and maintaining associated records.
• Preparing all required reports, renewals, submittals, and related documents.
• Working closely with Facilities and Operations maintenance staff to ensure compliance with applicable EH&S regulations, including OSHA.
• Responding to and reporting on all accidents, incidents, and related events. This may include meeting with OSHA and others, as necessary, along with the Director of Human Resources.
• Following up on accidents, incidents, and related events to ensure that the conditions that precipitated them are eliminated, mitigated, or otherwise addressed.
• Providing input to Human Resources on Workers’ Compensation and other reports that must be filed.
• Working closely with Risk Management to ensure that insurance and other risk-related concerns are appropriately addressed.
• Reviewing reports at least annually to identify trends that must be addressed.

• Managing housekeeping across all facilities by:
  • Serving as the face of the Facilities Department to all PNY departments, outside vendors, and cleaning and painting contractors.
  • Managing routine and periodic cleaning efforts conducted by Housekeeping personnel and outside vendors and contractors, both inside and outside the buildings.
  • Managing the repair and replacement, as necessary, of equipment and water and wastewater plumbing in bathrooms, pantries, break rooms, and the Memory Café.
  • Working closely with Facilities Maintenance personnel to ensure the maintenance of all of PNY’s electro-mechanical cleaning equipment and certain equipment within the Memory Café.
  • Providing cleaning equipment and supplies to other departments within PNY so they can maintain their respective areas.
  • Managing the provision, rework, cleaning, and maintenance of cubicles, furniture, and other office-related items under the purview of the Facilities Department.
  • Managing all housekeeping facilities personnel
• Managing PNY’s relationships with service providers, including but not limited to:
  • Utilities, including electric, city water, sanitary sewer, natural gas, and diesel fuel.
  • Solid and hazardous waste recycling and disposal, as well as spill response.
  • Landscaping and snow removal.
• Managing assigned facilities-related projects. These will generally fall within the areas of responsibility covered by this job description. Also serving as a Contributor to identifying, defining, justifying, and completing projects designed to reduce energy, operating and maintenance, and other facilities-related costs.
• Serving as the Facilities Department’s liaison, working closely with PNY’s Security Department on the fire prevention and monitoring system, doors and locking systems, fire extinguishers, first aid/AED/CPR equipment and supplies, etc.
• Managing the smock program for Operations.
• Assisting in other areas, as assigned.

COMPENSATION:

The base salary range for this position is $95,000.00 to $115,000.00; the exact salary depends on several factors such as experience, skills, education, and budget.

BENEFITS OVERVIEW:

We offer a competitive benefits package that includes medical, dental, vision, basic life and AD&D coverage, short- and long-term disability, a 401(k) retirement plan, annual discretionary salary increases and bonuses. Employees receive paid company holidays, paid time off, and access to company-paid training. Optional benefits include tuition reimbursement, a 529 college savings plan, pet insurance, legal and ID theft coverage, and other voluntary insurance plans.