Business and Finance Coordinator
Position Summary
A U.S.-based language services company is seeking a Business & Finance Coordinator to support both the Operations and Accounting departments. This position is responsible for assisting with invoicing, client follow-up, interpreter and translator onboarding, work authorization verification, payroll system connection, and global recruitment based on active language needs and demand tracking. The ideal candidate will be organized, multilingual, detail-oriented, and comfortable working across international teams
Key Responsibilities
Finance & Accounting Support
Assist the Accounting Manager with invoicing and payment follow-up.
Help track client payments and outstanding balances.
Support QuickBooks or financial record updates.
Maintain organized billing and payment documentation.
Client Relationship & Business Follow-Up
Follow up with current clients by email and phone.
Schedule and manage client follow-up appointments.
Maintain strong communication with existing clients.
Identify client needs and report updates to management.
Interpreter & Translator Onboarding
Search for and onboard interpreters and translators globally.
Recruit language professionals based on active language demand tracking.
Collect resumes, credentials, certifications, and work experience documentation.
Schedule onboarding video calls and assist with work authorization verification.
Ensure timely completion of required onboarding documents.
Connect approved interpreters and translators to the payroll system.
Maintain accurate interpreter and translator profiles.
Operations Support
Serve as a liaison between the Operations and Accounting departments.
Support interpreter scheduling and assignment coordination.
Track active language demand and recruitment priorities.
Maintain internal records, reports, and daily administrative tasks.
Qualifications
Required
English proficiency at C2 level (native or near-native), written and spoken.
Fluency in two to three languages, including English.
Strong email communication and follow-up skills.
Experience in administration, operations, finance, recruiting, or client support.
Ability to work with international candidates and remote teams.
Comfortable with video calls, spreadsheets, payroll systems, and CRM tools.
Strong attention to detail.
Preferred
Experience with QuickBooks or accounting support.
Experience onboarding contractors, interpreters, translators, or remote workers.
Background in interpreting, translation, healthcare, legal, or language services.
Knowledge of payroll systems and document verification.
Schedule, Compensation & Terms
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Starting Rate: $6.00/hour | $48.00/day |
(New York Time)
Hours: 8 hours/day (1-hour unpaid lunch) | 40 hours/week
Payroll: Once per month, paid on the 15th of the following month
Paid Time Off (PTO)
10 paid days off total per year.
$240.00/week | $960.00/month
Probation: 6-month probation period
Contract: 1-year contract offered upon successful completion, contingent on performance, conduct, attendance, and organizational needs
This position does not follow U.S. public holidays. PTO days may be taken according to the worker’s preferred holidays and cultural observances.
Any additional time off beyond the 10 paid days requires a minimum of 2 weeks’ advance notice and may be taken as unpaid leave for up to 1 month.
This is a remote, internationally-based position. Compensation is structured for candidates located outside the United States.
How to Apply
Start date: July 15, 2026. Interested candidates must submit both a resume and EF SET English test results to be considered.
Step 1 — Take the EF SET English Test (free):
www.efset.org
Step 2 — Send your resume and EF SET results
Only candidates who submit both a resume and EF SET test results will be considered.
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