Business Coordinator

You will support invoicing, payment, contracting, and general business operations for a fast-growing team. You'll prepare and process invoices, PO requests, and payment documentation, coordinate contracting procedures such as collecting vendor information and preparing agreements, and maintain internal trackers and filing systems. You'll communicate efficiently with internal teams and external partners, support scheduling and administrative workflows, and proactively identify next steps and gather missing information to move tasks forward independently. You'll also handle ad-hoc administrative and coordination tasks as they arise.

Responsibilities

• Prepare and process invoices, PO requests, payment documentation, and related paperwork
• Coordinate contracting procedures, including collecting vendor information, preparing agreements, arranging signatures, and maintaining contract logs
• Maintain internal trackers and filing systems
• Communicate efficiently with both internal teams and external partners
• Support business operations, scheduling, and general administrative workflows
• Proactively identify next steps, gather missing information, and move tasks forward without needing detailed instructions
• Handle ad-hoc administrative and coordination tasks as needed

Requirements

• Agility and willingness to thrive in a fast-paced, rapidly changing environment
• Business-level English and Japanese (written & spoken)
• Fast and reliable communication style
• Ability to work independently, anticipate needs, and complete tasks with limited supervision
• Strong administrative skills and attention to detail
• Ability to manage multiple tasks and deadlines
• Tech-savvy: comfortable with Google Workspace, spreadsheets, and digital workflows
• Prior experience in operations, finance admin, invoicing, or coordination roles preferred