Business Manager

Program: Days Inn | 437 39th Street Brooklyn, NY 11232
What You’ll Do
If you want to help struggling and vulnerable families, this could be a great opportunity for you. Days Inn, located in Brooklyn, New York is an emergency shelter for asylum-seeking families with children. As Business Manager, you’ll support the Executive Director in all matters related to budgets, purchasing, timekeeping, payroll, and human resources. You’ll be the program’s liaison to HELP’s Central Office and coordinate with the Central Office Finance, Human Resources, Purchasing, and Information Technology departments.
Your responsibilities will include:

Annual budget preparation and periodic analyses, including monthly line-item comparisons of year-to-date actual vs. budgeted expenses.

Preparation of purchase requisitions and processing invoices for submission to the Central Office Accounts Payable department.

Payroll preparation including processing time records and other weekly/bi-weekly payroll data, auditing payroll registers prior to check distribution, and reviewing paid time off records.

Maintaining site personnel records on all employees including processing new hires, separations, changes in status, and employee benefits.

Ensuring compliance with the company’s and/or funder’s policies and procedures related to the purchasing, receiving, billing, and inventory functions and reviewing the accuracy of coding for all purchases.

Acting as the site Information Technology administrator and troubleshooter.

You’re a great fit for this role if you have:

Bachelor's degree in business or equivalent experience and skills.

Experience as an Accountant/Bookkeeper, including payroll processing.

Ability to take initiative, be dependable and resourceful, and pay keen attention to detail.

Excellent organizational skills to enable successful management of multiple tasks on a timely basis in a fast-paced and demanding environment.

Computer literacy, particularly with Microsoft Office applications, with emphasis on Word and Excel.

Although not required, bilingual fluency (English/Spanish) would be a great plus.