Business Office Manager
Posted Updated
- Prepare and submit reports on a timely basis as required and directed by Administrator,
this company and governmental agencies. - Accumulate and maintain, in an organized manner, vital statistics relating to admissions,
discharges, deaths, transfers and daily census of facility residents. - Prepare and submit monthly resident billings for services provided.
- Responsible for monthly Medicaid, Medicare, and other insurance billings along with
timely follow-up with intermediaries on delinquent payments. - Monitor and manage the accounts receivable collection process.
- Pursue past due accounts persistently and maintain proper back-up documentation
- Obtain and submit all required documentation to bill third party payers as per
program/company guidelines. - Maintain financial records including cash receipts, cash disbursements; accounts
receivable, accounts payable, payroll journal, and general ledger as directed. - Attend department head meetings, seminars, and workshops, when approved, to assure
current knowledge of State and Federal laws and regulations pertaining to bookkeeping
functions. - Be responsible for ensuring daily bank deposits are made and reconciling all facility cash
and checking accounts. - Verify that resident trust is accurately recorded.
- Provide statistics to audit and reimbursement for year end processing.
- Maintain an accurate accounting of patient trust funds including monthly reconciliation
and quarterly statements to responsible parties. Reconcile petty cash for Patient Trust
Fund daily. - Participate in the resident admission process by providing explanations of the facility’s
rates, billing cycle and payment terms, including collecting the first month’s advance
payment upon admission. - Supervise and oversee other business office clerical staff, as assigned.
- Attend in-service education programs in order to meet facility educational requirements.
- Be familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation
- Procedures and know how to use the information.
- Maintain confidentiality of resident and facility records/information.
- Protect residents from neglect, mistreatment, and abuse.
- Protect the personal property of the residents of the facility.
- Others as directed by the supervisor or administrator.