Business Operations Executive

Open 37d

Business Contracts & Order Management: Prepare, review, and follow up on business contracts and customer orders, ensuring accuracy and timely execution.
Order Fulfilment & Coordination: Track order progress and coordinate with internal teams and external partners to ensure timely delivery.
Logistics Coordination: Coordinate logistics arrangements, shipment schedules, and related documentation to ensure smooth operations.
Document & Data Management: Maintain accurate records of quotations, contracts, invoices, purchase orders, and other business documents.
Procurement Support: Assist with procurement inquiries, supplier documentation, and purchase records.
Bookkeeping & Administrative Support: Assist with basic bookkeeping, payment tracking, reconciliation, invoice management, expense records, and general administrative tasks.
General Operations Support: Provide day-to-day operational support and assist with ad hoc assignments from management.

Education

Skills & Capabilities

Strong attention to detail with excellent document management and numerical data handling skills.
Experience in business operations, order processing, coordination, or administration is preferred.
Basic bookkeeping, reconciliation, invoice management, and record-keeping skills.
Proficient in Microsoft Office (Excel, Word, and PowerPoint), with the ability to prepare professional business documents, reports, and presentations.
Fluent in both English and Chinese (written and spoken) to communicate effectively with local and overseas partners.
Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks efficiently.
Highly self-motivated with strong ownership and execution skills, able to work independently and proactively drive tasks forward.
Strong follow-up skills to ensure tasks are completed accurately and on time.

Outgoing, positive, and enjoys communicating with people.
A team player who collaborates well with colleagues and contributes to a positive working environment.
Detail-oriented, responsible, dependable, and well-organized.
Strong self-drive, accountability, and ownership mindset.
Good problem-solving skills and able to work effectively under pressure in a fast-paced environment.
Positive attitude, willing to learn, and continuously improve.

Availability