Business Operations Lead & Executive Assistant
Description
About the Client
Our client is a financial technology company providing payment and mobile banking services. Its products help customers manage money and make international transfers.
Role Overview
Our client is seeking a proactive, commercially minded and highly organised Executive Assistant & Business Operations Lead to support a business owner or senior executive overseeing multiple business interests and projects.
This is a broad, hands-on role combining executive support, business operations and project coordination with personal assistance. You will help manage the executive’s business and private commitments while taking ownership of operational tasks, follow-ups and projects from start to finish.
Key Responsibilities
Provide executive and operational support across multiple business activities and projects.
Coordinate communication between directors, shareholders, teams, business partners and external advisers.
Track projects, deadlines and deliverables, and follow up on outstanding matters.
Research commercial opportunities and prepare reports, presentations, comparisons and recommendations.
Identify inefficiencies, improve workflows, implement processes, flag risks and recommend solutions.
Support corporate administration, including incorporations, governance documents and statutory filings, in coordination with legal and financial advisers.
Coordinate banking relationships, account openings, due diligence documents and business onboarding.
Oversee supplier relationships, contracts, invoices, expenditure and key obligations.
Work with finance, legal, compliance, HR and other teams to resolve operational matters.
Support international expansion, recruitment, employee onboarding and immigration processes when needed.
Manage executive calendars, meetings, correspondence and competing business and personal priorities.
Arrange international travel, including flights, accommodation, visas, transfers and itineraries.
Organise personal appointments, reservations, events and other arrangements.
Liaise with personal service providers and external contacts while handling confidential matters discreetly.
Provide ad hoc personal and administrative support to coordinate business and private commitments.
Requirements
4+ years of experience as a senior Executive Assistant, Business Manager, Operations Lead or in a similar role.
Experience supporting a founder, business owner or senior executive.
Strong commercial awareness and understanding of business operations, corporate structures and financial processes.
Excellent organisational, analytical and problem-solving skills, with the ability to manage multiple priorities independently.
Experience coordinating projects and working with senior stakeholders, professional advisers and cross-functional teams.
Ability to communicate effectively with international clients and contacts.
Languages: English C1, Russian C1.
Candidates from executive support, business operations, founder’s office, business management and related backgrounds are welcome. The right person will be trusted to use their judgement, keep important work on track and take responsibility for seeing tasks through to completion.
Key Soft Skills
Proactive, resourceful and solutions-oriented, with the ability to anticipate needs and take ownership.
Clear written and verbal communication, attention to detail and discretion.
Comfortable in a fast-paced, international and entrepreneurial environment.
What We Offer
Competitive salary aligned with experience
Collaborative and transparent team culture
High-impact role in a scaling fintech company
Recognition of personal milestones and achievements
Social benefits