Business Operations Specialist

The Business Operations Specialist works closely with the Alaska Investment Management firm's CEO and senior leadership to support the efficient execution of day-to-day business operations – spanning finance and accounting coordination, process improvement, project management, compliance, vendor management, technology initiatives, budgeting, and client onboarding.

The Specialist works cross-functionally with accounting, legal, IT, and other internal and external stakeholders to improve processes, maintain operational controls, and translate organizational priorities into repeatable workflows and measurable results.

Key Responsibilities

· Manage and coordinate accounts payable and accounts receivable activities, working with the accounting team to monitor, measure, and report expenses.

· Map existing workflows, identify inefficiencies and bottlenecks, and develop and implement recommendations for improvement.

· Develop, document, and maintain operational procedures, templates, checklists, and standard operating procedures across departments.

· Support the CEO and senior leadership in executing strategic initiatives by translating organizational objectives into operational plans, milestones, and measurable KPIs.

· Lead designated operational projects from planning through implementation, establishing timelines and coordinating internal stakeholders and external vendors.

· Support compliance with applicable laws, regulations, contractual obligations, and Firm policies; maintain operational documentation, records, and internal controls.

· Identify operational risks and help develop and implement mitigation strategies.

· Facilitate communication and coordination across departments and support organizational change-management initiatives.

Education

· Bachelor's degree in Business Administration, Finance, Accounting, Economics, Management, Operations, or a related field; equivalent combination of education and experience considered.

Experience

· 2–5 years of progressively responsible experience in business operations, finance, administration, project coordination, or a related function.

· Experience coordinating work across multiple departments and managing competing priorities.

· Experience handling confidential and sensitive information with sound judgment and discretion.

Core Skills

· Strong organizational, analytical, and project-management skills.

· Ability to develop processes and documentation and drive assignments through completion.

· Strong written and verbal communication; comfortable working with senior executives, colleagues, vendors, and professional service providers.

Physical Demands

• Must be able to sit or stand for extended periods.

• Requires regular use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.

• Must be able to communicate clearly in person, over the phone, and via email.