Business Support Assistant

Business support assistant for travel and transport services.

Tasks:

• Data management
  • Entering a variety of data into a series of spreadsheets and assisting with its analysis.
  • Maintaining and updating databases and records accurately
  • Inputting applications and other data entry using internal systems
• Communication
  • Monitoring the email inboxes and replying where necessary
  • Forwarding correspondence to the relevant person
  • Liaising with colleagues to manage customer expectations
• Finance administration
  • Raising purchase orders on the BMS system
  • Checking and processing invoices from operators
  • Raising invoice queries with the relevant team/operator
  • Inputting credit notes
• Administration
  • Opening and scanning incoming mail
  • Letter typing and printing where necessary
  • Working to varying deadlines

Skills

• Knowledge and capability with IT systems and software such a Excel, Word and PowerPoint.
• Good communication skills.
• Time keeping skills.
• Organisational skills.
• Attention to detail (especially in data entry).
• Confidentiality.
• Ability to work as part of a team or independently where required
• Ability to identify and prioritise tasks