Business Support Coordinator

Job Title\: Business Support Co-ordinator

Location\: Coventry. This role will require full time on site attendance

Grade\: S2

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your line manager, you can contact your HRBP.

PLEASE NOTE\: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

This vacancy is open to permanent and fixed-term BAE Systems employees only.

While agency workers have access to relevant permanent opportunities, this role has been designated as an internal opportunity and therefore only permanent and fixed-term employees of BAE Systems are eligible to apply.

Job Description\:

As a Business Support Co-ordinator, you will play a key part in the day-to-day running of the office within our Submarine Business, providing co-ordination with office activities, visitor management, supplier engagement, onboarding and central communications.
You will also help to maintain compliance with security and Health, Safety and Environmental standards while delivering professional support in a fast-paced environment.

Core duties\:

• You will help coordinate and organise general office related day-to-day activities and liaise with visitors and external agencies for our Submarine Business
• You will be acting as the primary point of contact for all office management activities, including maintenance coordination, service provider engagement and supplier performance oversight
• You will be responsible for overseeing visitor management processes, ensuring compliance with security protocols and delivering a professional on-site experience
• You will support with Health, Safety and Environment compliance by collaborating closely with the SHE Support Team and HS&E Advisor to maintain a safe and compliant workplace
• You will be responsible for managing central office communications, including shared inboxes and providing support with onboarding processes to facilitate a seamless integration experience for new employees

Essential Skills\:

• You are required to have gained experience of working within an office management role
• You will need to be a solid user of the full Microsoft Word, Excel and PowerPoint suite
• You will bring a strong confidence to engage effectively with external visitors and stakeholders and be detail oriented, with the ability to manage tasks efficiently in a fast-paced environment

The Business Operation Support team

Here in the team, we support office operations, facilities, security, inductions and supplier coordination. We play a key role in delivering high quality business support alongside ensuring smooth day-to-day operations whilst supporting with the office’s overall team growth. We offer relocation support packages across all Submarines roles, subject to meeting eligibility criteria.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive\:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date\: 25th August 2026