Business Support Coordinator

Role Definition
You will be reporting to the Business Support Team Leader and will be responsible for the smooth running of the office facilities as well as other business administration duties.

Responsibilities

Primary Responsibilities

• Handling general incoming calls and emails.
  • Collecting and dealing with incoming and outgoing post.
  • General office upkeep, including, tidying the kitchen, watering plants, liaising with cleaning suppliers, and completing regular risk assessments etc.
  • Maintaining stocks of stationary, kitchen supplies and other office consumables.
  • Collecting and greeting visitors and suppliers
  • Assist with the organisation of company social events.
  • Booking meeting rooms, accommodation & travel
  • General administration duties as they arise including but not limited to; issuing vouchers, updating & maintaining process documents, logging complaints, arranging valet, and completing references
  • Providing first line IT & cyber security support

Other Responsibilities

• Liaising and providing support to the wider business as required
• Responding to customer emails and letters with accurate, relevant, and complete information
• Supporting the ESG strategy
• Supporting with document gathering for audits

Requirements

Purpose

• To ensure the office is well maintained and well managed.
• Maintain a positive and friendly company image by acting as first point of contact for visitors in the office, by phone or email.
• To support the business with administration tasks and a variety of office management requests as they arise.