Buyer Assistant (226 Days)
Posted Updated
- Organize and assist with routine activities within procurement services.
- Provide quality and timely customer service to employees, vendors and the general public.
- Assist in preparing and processing contracts, purchase requisitions and contract files as assigned.
- Assist with the maintenance and organization of an accurate and efficient filing system for proposal and contract files within procurement services.
- Type and edit documents and correspondence, including but not limited forms, proposals, contracts, general letters, board documents, proposal tabulations and other written communications.
- Respond to inquiries from public, vendors and employees in an accurate, knowledgeable and efficient manner, bringing to the attention of the director those that cannot be handled.
- Detect, research and assist with the resolution of problems in the area of contract services and procurement.
- Assist with the collection of required documentation for audits and public information requests.
- Provide regular feedback to the director regarding the status of projects and issues.
- Provides support to the Buyers as needed.
- Provide support for the District’s small business participation goals.
Attend staff development meetings, information sessions, and continuing education seminars as directed.
- Provide backup support to Procurement Services reception desk and phone inquiries.
- Performs all other tasks and duties as assigned.