Buyer

Job Title: Buyer

Job Description

Founded in 1991, IBJI is the largest orthopedic group practice in Illinois. With more than 150 physicians in every orthopedic specialty, IBJI offers care for adults and children from some of the most accomplished and respected orthopedists in the country. Serving northern Illinois and northwest Indiana with over 100 locations, IBJI makes it easy to access care. Our headquarters is in Park Ridge, Illinois, a northwest suburb of Chicago.

Our clinical services include advanced MRI imaging, pain management, non-surgical and surgical treatment plans, rheumatology, physical therapy, occupational therapy, wellness, and sports training. Ortho Access walk-in clinics provide same day care for orthopedic injuries. Comprehensive care offered all in one place enables physicians, therapists and staff to work closely together, so that patients and families achieve better outcomes. Collaborative care is also more efficient. In many cases, IBJI services are substantially less expensive than those provided by large healthcare systems and emergency rooms.

Summary

The Buyer is the key focal point for pricing and contract management of supplies throughout IBJI. Position is responsible for purchases made to stock at all IBJI sites, as well as adding new items, changing existing items, finding appropriate substitutes, setting contract pricing, working with distributors on all back orders and follow up. This position will also follow up on delivery issues, mis-shipments, correct receipt of items, and resolving invoice problems to allow timely payment of invoices.

Responsibilities

• Issues purchase orders for needed supplies
• Review vendor stock-outs, expedites the purchase of additional supplies from alternative vendors
• Identifies possible substitute items
• Identifies items to be changed, added, or deleted from inventory
• Processes department requests to add, delete and change items
• Maintains database in computerized inventory control system. Makes changes to reflect current items in use
• Maintains appropriate records and files such as items purchased, costs, delivery, product quality or performance, and inventories; compiles data for internal reports
• Work with shipping companies to resolve missed shipments
• Communicate and discuss issues with other departments in the organization in a timely manner
• Ensure all products received are correct and on time to meet operational needs
• Assist with the addition of new products, evaluate usage, add contract pricing, and work with the Purchasing Manager and AP to set up vendors. Coordinates implementation / standardization process as appropriate
• Establish ordering and delivery schedules with each vendor
• Communicate supply requests with vendors via computer system, phone and/or fax requisition
• Verify pricing
• Monitor, communicate and follow-up on product problems and discrepancies to the vendor representative
• Checks all invoices to ensure correct price, follows-through to ensure that materials ordered have been received. Resolve invoice problems that relate to storeroom inventory
• Works with AP and Vendor to resolve pricing discrepancies
• Works with the vendors to obtain credit and/or product exchange for any items nearing expiration
• Maintain a clean and safe work environment.
• Other duties as assigned.