Buyer/Purchaser

Job Description:
1. Purchase Order (PO) Processing & Follow-Up
-Create and issue purchase orders (POs). For the Indirect Center of Excellence team (ICE), buyers assist with and follow up on purchase requisition (PR) submissions.
-Confirm order acknowledgements, track delivery dates, manage Return to Vendor (RTV), follow up on good receipt and maintain aging POs and invoices (with discrepancy).
-Proactively follow up with suppliers to prevent delays and minimize disruptions to production.

2. Vendor Data Management
-Maintain accurate purchasing data in ERP systems.
-Ensure proper documentation of procurement transactions for audits purposes.
-Support new vendor registration request and maintenance of vendor master data through Oracle workflow
-Collect and manage vendor company profile, business license, banking statement, W-9/W-8BEN-E, and completed New Vendor Registration Form
-Submit Vendor data changes (e.g., address, contact, Incoterms, payment terms, banking details, etc) through Oracle workflow
-Submit new Non-Disclosure Agreements (NDAs) and renewals via DocuSign
-Submit new Purchase/Service Agreements and renewals via DocuSign

3. Supplier Communication & Coordination
-Serve as the contact point for routine supplier communications regarding order status, lead times and deliveries.
-Handle escalation issues (e.g., delivery and quality problems) and coordinate resolution efforts before escalating to senior buyers or the procurement manager.
-Negotiate pricing and cost reductions for routine purchases.

4. Documentation & Compliance
-Ensure all purchasing documentation complies with internal SOPs.
-Learn and apply basic trade compliance knowledge, including vendor screening in Exiger and understanding HTS codes.

5. Support Cross-Functional Teams -Support and collaborate with material planning, engineering, quality and production teams to fulfill material requests and resolve supplier-related issues. -Follow up with relevant departments on the disposition status of expired materials by reviewing historical records (e.g., hold, scrap, release to production). -Coordinate with the Shipping team to track expedite/urgent items and ensure materials arrive at the dock as promised. -Assist the Account Payable team in resolving invoice discrepancies with vendors.
-Support New Product Introduction (NPI) and project transfer from global sites. -Assist with new product registration by compiling relevant information such as product specifications, safety data sheets, and sample qualifications; initiate RFQs/ bidding and support pricing negotiations.
-Assist in coordinating trial runs or small-scale sourcing projects for new suppliers or alternate materials.

6. Cost Awareness & Quotation Handling -Send RFQ/bidding requests to suppliers, evaluate quotations and provide cost analysis (pricing summary) to the requestors and Category Managers.
-Support local cost-saving initiatives in collaboration with Commodity Managers and/or requestors.
-Analyze shipping costs based on different Incoterms to support purchasing decisions.

Job Requirement:

• Bachelor’s degree in Business Administration, Supply Chain Management, or its equivalents
• 1- 2 years' experience in purchasing, sourcing, or supply chain management, preferable in manufacturing, warehousing/logistic or production environments.
  Skills
• Proficiency with Oracle, SAP, or similar MRP systems. Experience with i-Procurement or similar self-service requisitioning applications is a plus.
• Demonstrate a fundamental understanding of procurement processes and supplier relationship management
• Negotiation, analytical, and problem-solving skills. Ability to manage multiple tasks in a fast-paced environment and work effectively across teams.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills to work effectively with cross-functional teams and external suppliers.
• Detail-oriented and process-driven with a focus on continuous improvement.
• Ability to adapt to changing priorities and meet deadlines.

Working Condition- This role is onsite & hybrid (upon the procurement manager approval)

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work