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Purchasing Execution
- Create and issue purchase orders based on approved requests, reorder requirements, production needs, and management direction.
- Confirm purchase order details with suppliers, including pricing, quantities, due dates, freight terms, and delivery locations.
- Maintain accurate purchase order information in the ERP system.
- Follow up with suppliers on open purchase orders, late orders, backorders, and delivery commitments.
- Communicate material availability risks to the appropriate internal stakeholders.
- Support urgent purchasing requirements when production, warehouse, customer service, or supply chain needs are at risk.
- Maintain supplier list contacts. Coordinate with appropriate personnel to update Innatrack.
Expediting and Supplier Follow-Up
- Monitor open purchase orders and supplier delivery performance.
- Expedite materials as needed to support production schedules and operational needs.
- Coordinate supplier communication related to delayed shipments, partial shipments, shortages, substitutions, and order changes.
- Escalate supplier performance issues to the Strategic Sourcing Manager or Director of Supply Chain when required.
- Help reduce last-minute shortages through proactive follow-up and clear communication.
Receiving and Invoice Issue Resolution
- Support resolution of receiving discrepancies, including quantity variances, incorrect items, missing paperwork, damaged goods, and supplier shipment errors.
- Work with Warehouse, Receiving, Quality, AP, and suppliers to resolve purchase orders and receipt of mismatches.
- Follow up on supplier credits, replacements, corrected documents, and return authorizations when needed.
- Assist with invoice discrepancies related to pricing, freight, quantity, or purchase order details.
Cross-Functional Communication
- Work closely with Production Scheduling to understand urgent material needs.
- Support Warehouse and Receiving teams with delivery questions and purchase order discrepancies.
- Coordinate with Quality on supplier documentation, COAs, holds, and material release issues as needed.
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