CA Corp Associate Property Manager
For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, California. Our portfolio consists of over 6 million sq. ft. of premier office and flex-space projects. Olen leases and manages a mixture of Class A office buildings and light industrial properties. Additionally, Olen’s multi-family portfolio consists of over 17,000 apartment units in 50+ residential communities.
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Our culture is one of teamwork, determination, integrity, and pride for our properties. If you feel these values are a match, we’d like to invite you to be a part of our story.
COMMERCIAL ASSOCIATE PROPERTY MANAGER
Olen is seeking a motivated and experienced individual to join our Commercial Property Management team as an Associate Property Manager, overseeing a portfolio of buildings in the Brea area. The Associate Property Manager will assist with the day-to-day management and operations of our real estate portfolio. This position works closely with Property Managers and the broader property management team to ensure properties are well maintained; tenants receive excellent service, and operational and administrative responsibilities are handled efficiently.
ESSENTIAL TASKS AND RESPONSIBILITIES:
- Serve as a primary point of contact for tenants and respond promptly and professionally to questions, requests, and concerns.
- Develop positive relationships with tenants and assist with tenant retention and overall tenant satisfaction.
- Coordinate maintenance requests and follow up with building staff, vendors, and contractors to ensure timely completion.
- Conduct regular property inspections and identify maintenance, appearance, safety, and operational issues requiring attention.
- Assist Property Managers with the overall operation and management of assigned properties.
- Coordinate with vendors and contractors, including obtaining proposals, scheduling work, monitoring progress, and verifying completion.
- Review and process vendor invoices and assist with tracking property expenses.
- Assist with preparation and administration of service contracts and vendor agreements.
- Assist with annual operating budgets, expense tracking, variance reporting, and other property-level financial reporting.
- Maintain accurate tenant, vendor, lease, insurance, and property records.
- Assist with lease administration, including tracking critical dates, renewals, tenant obligations, and certificates of insurance.
- Coordinate tenant move-ins and move-outs.
- Assist with property improvement and capital projects as needed.
- Monitor properties for compliance with company standards and applicable building, safety, and regulatory requirements.
- Communicate and coordinate with accounting, construction, leasing, maintenance, and other internal departments.
- Assist with emergency situations and communicate with appropriate team members, tenants, and vendors when necessary.
- Prepare correspondence, reports, notices, and other property-related documentation.
- Other duties as assigned.