Catering and Events Coordinator

Under the direction of the Director of Catering & Events, the Catering & Events Coordinator is responsible for independently planning, coordinating, and executing a wide range of member and Club events at River Oaks Country Club.

ROCC hosts approximately 3,000 events annually ranging from intimate dinners to large-scale social functions. This role manages a portfolio of social, corporate, and nonprofit functions, golf and tennis events, holiday programming, and small to medium-sized private events while ensuring exceptional service, organization, and attention to detail throughout the planning and execution process.

The ideal candidate thrives in a fast-paced, member-focused environment and is highly organized, service-driven, adaptable, and capable of managing multiple events simultaneously while maintaining a polished and professional presence. A flexible work schedule, including evenings, weekends, and holidays, is required based on the Club’s event calendar.

• Independently plan, coordinate, and execute a variety of Club and member events including social, corporate and non profit functions, golf and tennis functions, holiday programming, and small to medium-sized private events

• Serve as the primary point of contact for Members and event hosts throughout the planning and execution process, providing professional guidance, responsiveness, and exceptional service

• Coordinate all aspects of event planning including timelines, room layouts, menus, beverage selections, décor, linens, floral arrangements, rentals, entertainment, transportation, audio visual needs, and overall event logistics

• Prepare and maintain detailed Banquet Event Orders (BEOs), timelines, room diagrams, setup instructions, and operational documentation to ensure clear communication and successful execution across departments

• Conduct planning meetings, site visits, and vendor walkthroughs as needed to ensure event expectations and operational details are clearly communicated

• Complete proposals, contracts, estimates, member questionnaires, and event-related documentation in a timely and accurate manner

• Collaborate closely with Culinary, Banquets, Audio Visual, Communications, and other operational departments to ensure seamless event execution and exceptional member experiences

• Oversee on-site event execution including setup, event flow, troubleshooting, vendor coordination, teardown, and coordination with operational departments as needed

• Demonstrate strong problem-solving skills and the ability to think quickly and adapt in a fast-paced event environment while maintaining exceptional service standards and professionalism

• Manage multiple events simultaneously while maintaining strong attention to detail, organization, accuracy, and professionalism in a fast-paced environment

• Assist with event billing reconciliation, deposits, vendor invoices, and post-event follow-up as needed

• Support departmental administrative initiatives, operational projects, and Club-wide events as assigned by the Director of Catering & Events

• Two to three years of experience in catering, events, hospitality, private club, luxury hotel, resort, or high-end event venue environment preferred

• Strong organizational, time management, and multitasking skills with the ability to manage multiple priorities simultaneously

• Excellent written, verbal, and interpersonal communication skills with strong attention to detail and proofreading ability

• Knowledge of event logistics, banquet operations, food and beverage service, room capacities, and audio visual coordination

• Proficiency in Microsoft Office Suite, Adobe Acrobat, and internet-based systems; experience with Delphi, Social Tables, or similar event software preferred

• Professional, service-oriented approach with a strong member and guest focus

• Ability to work a flexible schedule including evenings, weekends, holidays, and extended hours based on event needs

• Bachelor’s degree preferred, ideally in Hospitality Management, Event Management, or related field

• Highly organized, detail-oriented, and dependable

• Maintains professionalism, composure, and a sense of urgency in a fast-paced environment

• Able to remain calm under pressure and confidently adapt to changing event needs and operational challenges

• Service-oriented with a passion for hospitality and creating exceptional member experiences

• Adaptable and capable of handling changing priorities and last-minute requests with professionalism

• Strong collaborator and team player who works effectively across departments and with external vendors

• Resourceful, proactive, and willing to “roll up sleeves” to support the team when needed

• Demonstrates integrity, professionalism, sound judgement, and strong work ethic

• Builds and maintains positive relationships with Members, guests, colleagues, and vendors through professional communication and follow-through

The Club and Our Benefits: We offer excellent benefits for full-time positions including: Medical, Dental, Vision; 401(k) Matching & Safe Harbor Contributions; Group/Voluntary Life Insurance; Paid Time Off; Short and Long Term Disability; Annual Christmas Bonus*; Employee Meals*; Complimentary Parking*; Employee Scholarship Program*. (*benefits available to all current employees)

Founded in 1923, River Oaks Country Club is considered among the nation’s premier private clubs and is ranked number 56 of the Top 100 Golf and Country Clubs globally by Platinum Clubs of the World. Situated on 183 acres, the Club has a long-standing reputation of providing members, their families and guests with an exceptional club experience and unparalleled service.

River Oaks Country Club is an Equal Opportunity Employer: River Oaks Country Club grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law.

Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.