About Us

Green Top Farms is a New York-based food service company specializing in farm-fresh meals for enterprise workplace dining and corporate catering. We partner with leading companies to deliver elevated daily dining and hospitality experiences, using seasonal ingredients and thoughtful operations to create consistent, high-quality service at scale.

Our mission is to build a more sustainable and equitable food system, starting by reconnecting consumers and local farmers. We believe the results of strengthening that connection are better nutrition, tastier food, greater social justice, and reduced environmental impacts. Our menus reflect this attention to bringing nutritious, delicious food to those who need it most.

Position Overview

The Sales Coordinator is an entry-level role that keeps our sales and business development engine organized and moving. You will provide the administrative backbone for an experienced sales team, handling the coordination, data, and follow-through that let our senior sellers focus on clients and growth. You will work closely with and learn directly from our CEO and Biz Dev Manager, gaining hands-on exposure to how enterprise dining and catering accounts are won and grown.

This is a strong fit for someone early in their career or changing careers into sales. We are looking for a candidate who is:

• Highly organized, reliable, and detail-oriented
• Eager to learn sales and business development from the ground up
• Comfortable owning administrative work that keeps a team on track
• A clear communicator who follows through without being chased

The ideal candidate brings energy and coachability, takes ownership of the details, and wants to grow into a client-facing sales or account role over time.

Responsibilities

Sales Administration & Coordination (35%)

• Keep the sales process organized and running day to day.

• Prepare and format proposals, quotes, menus, and contracts for review
• Maintain the team's sales calendar and schedule client and prospect meetings
• Organize sales collateral, templates, and shared files so they are easy to find
• Enter and track sales activity and orders accurately across our systems
• Coordinate clean handoffs from sales to operations, culinary, and account management

CRM & Pipeline Support (25%)

• Keep our client and prospect data accurate and useful.

• Maintain up-to-date records in our CRM (HubSpot), logging calls, activities, and next steps
• Keep pipeline data clean so reporting reflects reality
• Run and format sales reports and help track team KPIs and targets
• Flag follow-ups, renewals, and at-risk items to the senior team

Client & Prospect Support (20%)

• Support responsive, professional communication with clients and prospects.

• Respond to inbound inquiries and route them to the right person
• Support outreach by scheduling calls, sending follow-up materials, and confirming details
• Help coordinate tastings, sample drop-offs, and event logistics
• Prepare menus and pricing for the sales team and answer routine client questions

Learning & Development (10%)

• Grow toward a client-facing sales or account role.

• Shadow the CEO and Biz Dev Manager on calls, meetings, and pitches
• Take notes, capture action items, and complete follow-ups
• Build product, menu, and market knowledge over time

Cross-Functional & General Support (10%)

• Support the broader team as priorities require.

• Coordinate with operations, culinary, and account management on shared work
• Assist with catering and event support as needed
• Take on additional administrative duties that help the sales team succeed