Catering & Special Events Office Manager - Full-time

Job Summary:

Individual is responsible for managing the day-to-day duties of the Catering and Special Events office that include, but are not limited to the following:

• Daily paperwork, copying and typing for the Catering & Special events office.
• Answer and directing of incoming phone calls from members and inquiries for the Catering & Special Events Department.
• Working directly with members to help with their needs and directing them to the correct person.
• Keeping inventory of all office supplies and ordering all office supplies.

Essential Functions:

• Work directly with our DAC Communication department to create our daily and weekly menu and communication needs.
• Take direction from 6 managers in the office to help in their daily paperwork needs- which includes (but not limited to) returning e-mails & phone calls to contacts & members, researching for events, completing paper work (deposit sheets, Direct Billing, etc.), creating banquet menus, etc.
• Work one on one with our culinary staff to complete buffet cards, menus, etc.
• Responsible to coordinating all In House Department Meetings, Committee Meetings, Suite Bookings and Employee Orders.
• Continually strive to learn, grow, innovate, improve and be organize to help create the best work environment possible.
• Create and distribute Daily function list, Change Sheet, Weekly events list, Pop Ups and Revised BEO’s and BEO Packet.
• Billing copy of BEO – forwarded to Accounting by noon of each day
• Develop and assemble specialty menu cards, place cards, buffet cards, etc., as needed for events
• Book and detail In-House meetings and events.
• Communicate last-minute changes regarding events to other departments
• Assist at some special events (i.e., hostess, registration table, etc.)