CBP Facilities Mission Support Specialist

This position provides key assistance to the CBP Regional Section Chief by providing management and administrative support in the following mission support areas: planning, finance and budget, logistics and procurement, human resources, records and files management, and/or office automation. This position is responsible for several budget and planning-oriented tasks using various government systems in addition to the use and application of TRIRIGA. Additionally, this position assists with administrative tasks. This position draws on an understanding of program policies and procedures to develop and implement supplementary instructions for staff, and to complete various support functions.

Responsibilities:

• Liaise with internal teams and external stakeholders
• Perform TRIRIGA data validation, edits, and project updates
• Coordinate submission of electronic Funding Determination Tool (eFDT) submissions by all PMs
• Manage and review all Consolidated Financial Tool (CFT) submissions
• Assist with Strategic Resource Assessment (SRA) tool data maintenance, ingestion, exporting, reporting and training activities
• Lead Planning support efforts by providing thought leadership and education for stakeholders regarding planning initiatives, processes and information
• Facilitate monthly regional planning meetings with stakeholders
• Perform data management
• Attend and contribute to monthly Field Office calls
• Assist with taskings
• Coordinate lease updates/tracking
• Track Project Change Requests (CR) to include submissions, status and approvals
• Provide meeting minutes
• Run project reports in TRIRIGA
• Prepare variety of recurring and ad hoc reports, including but not limited to, emergency contact lists, weekly work tracking spreadsheets, etc.
• Establish various procedures, processes, and policies as necessary
• Establish, maintain, and monitor a variety of records, including personnel files and records
• Respond to human resources questions when possible
• Assist in responding to and interacting with internal and external stakeholders
• Advise on mission support issues; identify and propose recommendations to any issues or concerns
• Ensure that administrative procedures are being followed; communicate procedures and changes to staff
• Navigate and utilize relevant systems such as SharePoint and TRIRIGA
• Input data into various government databases
• Arrange training for maintenance personnel and maintain training records
• Provide back-up support to other mission support staff
• Provide production control for work orders when necessary
• Provide administrative support to Project Managers
• Track funding, invoicing, and services for operational contracts

Qualifications:

• Proficient in Microsoft Office tools (e.g., Word, Excel, PowerPoint, SharePoint)
• Practical knowledge of administrative support functions
• Knowledge of government purchasing and procurement process
• Knowledge of government acquisition procedures
• Knowledge of work order system (TRIRIGA)
• Knowledge of government databases used internally
• Obtaining and/or sustaining a DHS/U.S. Customs and Border Protection Public Trust background investigation clearance is required for this position

Education and Experience:

• Bachelor’s Degree or equivalent.
• Minimum of 5 or more years of experience (experience in facility management is preferred)
• TRIRIGA training
• SharePoint training
• Finance/budget/procurement training
• General office management training