[Central Hosp, Prior Admin Exp Req] Associate Executive, Planning & Development - UP$3800 (Contract) #HCY
Summary
Provide administrative support for a healthcare institution, handling records, meetings, events, and staff onboarding in a fast-paced office environment.
1. Office Administration & Records Management
- Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence.
- Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow-up.
- Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record-keeping.
- Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines.
- Manage office supplies and stationery, ensuring sufficient stock is maintained at all times.
2. Meeting Support & Note-Taking
- Schedule and coordinate meetings, book venues, and ensure rooms are set up with the necessary equipment and materials ahead of time.
- Attend meetings as assigned to take clear and accurate notes, and distribute minutes to attendees following approval.
- Follow up on meeting action items and assist in compiling status updates for the team.
3. Events & Exhibition Logistics
- Provide logistical support for events, forums, and engagement sessions organised by the team, including venue booking, setup coordination, and on-the-day support.
- Liaise with vendors for displays, exhibitions, and visual materials, coordinating delivery, installation, and removal in line with event timelines.
- Assist in preparing presentation materials, collaterals, and briefing packs for internal and external stakeholders.
4. Staff & General Support
- Assist with onboarding of new team members, including coordinating access, IT setup, and induction arrangements.
- Handle internal communications and correspondence professionally, including responding to general enquiries and directing queries to the right person.
- Support the team with any other administrative or operational tasks as assigned by the Supervisor or Head of Department.
REQUIREMENTS
- Diploma in any discipline.
For interested candidates, please send your most recent and updated resume to sallytsin@recruitexpress.com.sg
WA me at http://wa.me/+6598326219 or tele me at @sallytsin
Tsin Chien Yee Sally
R25127272
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